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Legal Assistant

2 months ago

Birmingham, Alabama, United States Hand Arendall LLC Full time

About the Role:

Hand Arendall LLC is seeking a highly motivated and organized Legal Assistant to join our team in the Birmingham office. As a Legal Assistant, you will be responsible for providing administrative support to our lawyers and legal staff to ensure smooth and efficient functioning of the legal office.

Key Responsibilities:

  • Provide administrative support to lawyers and legal staff, including preparing legal documents, correspondence, and reports.
  • Manage and maintain accurate and up-to-date records and filing systems.
  • Assist with court required electronic filing and understand specialty areas of practice.
  • Prepare and edit documents, including complaints, answers, routine notices, affidavits, motions, and petitions.
  • Establish and maintain attorney trial notebooks, expert witness notebooks, document indexes, reports, and lists.
  • Utilize computerized litigation techniques and software.
  • Establish and maintain calendar and deadline reminder system.
  • Act as witness or Notary Public, as requested.
  • Open new files, complete and submit conflict of interest report requests, and maintain all client and general files.
  • Conduct periodic review of files for possible off-site storage.
  • Receive clients and visitors, maintain good public relations with clients, and observe confidentiality of attorney-client relationship.
  • Make appointments for attorneys, as requested, and make travel arrangements for attorneys, as requested.
  • Process bills, proofs work in process, reviews and edits work in process in preparation for billing.
  • Work closely with administrative support staff, including office services, scanning center, reprographics vendors, hospitality, marketing, etc.
  • Ensure that attorney time sheets are entered into the time and billing system in a timely manner.

Benefits:

  • Firm provided medical coverage with a Firm contribution to the premium.
  • Firm provided dental and vision coverage with a Firm contribution to the premium.
  • Firm paid life, short term, and long term disability insurance.
  • Eleven paid holidays annually.
  • Paid time off.
  • 7.5% Firm 401(k) contribution.
  • Firm paid parking.

Working Conditions:

Normal law office environment with some exposure to excessive noise, dust, temperature, and the like.