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Financial Administrator
2 months ago
We are seeking a skilled Part Time Bookkeeper to maintain our financial records, including purchases, sales, receipts, and payments. As a bookkeeper for Apple Restoration and Waterproofing, you will play a crucial role in ensuring the accuracy and integrity of our financial data.
Responsibilities- Financial Record Management: Set up and maintain jobs and contracts, including change orders, to ensure accurate financial tracking.
- Cost Tracking: Monitor and record all job cost details, change orders, and subcontractor work to maintain a clear picture of our financial situation.
- Purchase Order Management: Check and maintain purchase orders and vendor files, including required insurance tracking, to ensure compliance with company policies.
- Accounts Payable and Receivable: Post all A/P transactions and A/R billing, including AIA billing, to ensure timely payment and accurate financial records.
- Cash Management: Process A/R payments, schedule A/R billing with project managers, and maintain a cash management system to ensure efficient financial operations.
- Financial Reporting: Maintain a cost coding system for tracking profit/loss, generate financial reports, and perform general ledger maintenance and postings.
- Payroll and Tax Compliance: Process weekly in-house payroll, including certified payroll, and handle weekly payroll tax filings, quarterly employment tax, and sales tax filings.
- Benefits Administration: Handle company 401K plan maintenance and personnel records.
- Bank Reconciliations: Perform bank and credit card reconciliations, petty cash management, and general ledger, trial balance, journal, and payroll tax entries.
- Subcontractor Management: Confirm and update all subcontractors' insurances prior to making payments.
- Financial Planning: Plan and project recurring billings, such as taxes, auto insurance, GL insurance, and workers' comp.
- Backup and Recovery: Work on coordinating backup information for any billing claims that may arise.
- Customer Service: Call and maintain relationships with clients to collect money.
- Proven Bookkeeping Experience: A minimum of [X] years of experience in bookkeeping and accounting.
- Accounting Knowledge: A solid understanding of basic bookkeeping and accounting payable/receivable principles.
- Financial Skills: Proven ability to calculate, post, and manage accounting figures and financial records.
- Technical Skills: Hands-on experience with spreadsheets and proprietary software, proficiency in English, and MS Office.
- Soft Skills: Customer service orientation, negotiation skills, high degree of accuracy, and attention to detail.
- Education: A BS degree in Finance, Accounting, or Business Administration.
