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Facilities Engineering Operations Coordinator

2 months ago

Marquand, Missouri, United States Health & Hospital Corporation of Marion County Full time
Job Summary

The Facilities Engineering Reporting and Operations Coordinator is a critical role within the Health & Hospital Corporation of Marion County, responsible for managing the day-to-day operations of facilities engineering work orders, compliance, and infrastructure. This position requires strong organizational skills, effective communication, and a deep understanding of computerized maintenance management systems.

Key Responsibilities
  • Manage all data, programs, and documentation related to facilities engineering work orders, compliance, and infrastructure.
  • Provide customer service, answering and dispatching urgent phone requests and associated follow-ups.
  • Update daily boards with high-priority equipment issues and route urgent needs to technicians, supervisors, and managers as necessary.
  • Review work order dashboards daily to ensure assignment, progress, and completion.
  • Assess monthly work order PMs to ensure compliance and follow up with responsible supervisors.
  • Provide effective operational task coordination relating to regulatory compliance, document management, maintenance record keeping, scheduling, and material requisition support.
  • Facilitate and complete department administrative tasks, including spreadsheet creation, PowerPoint presentations, staff reports, meeting facilitation, and SharePoint site content management.
  • Support during Joint Commission, State Board, and Fire Marshall audits and present compliance documentation as needed.
  • Maintain detailed inventories of equipment and spare parts, input new assets/sites as necessary, and create and maintain digital and physical compliance documentation.
  • Collaborate with facility management to develop and maintain schedules and resource leveling using the work order program.
  • Design, print, and maintain asset barcode labels for use with barcode scanning software.
  • Report on key performance indicators monthly to the management team to identify potential failures, risk mitigation efforts, and increase efficiency.
  • Create resource profiles and train users on the use of TMS Side Kick mobile work order system.
  • Administer the work order program and temperature monitoring system for medical and nutritional systems.
  • Serve on-call as required.
Requirements
  • Associate degree from an accredited engineering or business college or university with 2 years of progressive business environment work experience within an engineering, utility, construction, consulting, or operations related discipline.
  • 7 years directly applicable equivalent experience will be considered in lieu of Associate's degree requirement.
  • Valid Indiana Driver's License.
Knowledge, Skills & Abilities
  • Effective written and verbal communication.
  • Knowledge of Joint Commission, State Board of Health, and N.F.P.A. regulations.
  • Organizational abilities.
  • Advanced understanding of computerized maintenance management systems such as TMS.
  • Ability to create and maintain dashboards, create data sources, customize views, set up new assets and preventative maintenance schedules, create planned events, maintain material tables, create and maintain work order web request system.
  • Working knowledge of Temperature Monitoring Systems such as TempTrak.
  • Proficiency at hardware troubleshooting and installation for temperature monitoring system.
  • Highly proficient in Microsoft Word, Excel, and PowerPoint, Outlook, Bartender Designer, Adobe Acrobat, TMS Sidekick, Microsoft SharePoint.
  • Ability to read architectural and engineering construction documents.
  • Data Analysis and Reporting Skills.
  • Ability to adapt to new technology and set up maintenance staff communication devices for use in completing work orders.
  • Ability to teach staff on related systems and tasks.