Document Control Specialist
4 weeks ago
Job Summary
The Document Control Coordinator will play a vital role in supporting the Company by coordinating, maintaining, coding, filing, and distributing all project-related documentation and records for the Company. This position is responsible for ensuring that all project documentation is accurate, complete, and up-to-date.
Key Responsibilities
- Coordinate with the Client and other third parties to resolve document control issues and obtain final approval of executed works.
- Contribute to the development of a workable document management system that satisfies contract, procurement, and construction requirements.
- Manage all contracts related to Document Control management, if applicable.
- Identify document control risks and participate in the preparation of risk reports, if required.
- Provide input in the review of the Project budget forecasts, providing the necessary technical information for its realization.
- Establish and implement the document management strategy and other technical procedures for the project.
- Support in the execution stage.
- Guarantee an adequate organizational structure in document management, as well as its interface with other departments.
- Advise/participate in the formalization of contracts with software companies.
- Guarantee the correct transmission of design, construction, and commercial information to the entire project team.
Requirements
The Document Control Coordinator must have a bachelor's degree in business administration, business management, construction management, or a related field of study, along with 5+ years of proven experience in document control and working with routine Document Control hardware and software, or a high school diploma, or equivalent, along with 9+ years of proven experience in document control and working with routine Document Control hardware and software.
Experience working with RIB CS, ACONEX, Project Wise, or THINKPROJECT is preferred.
Skills and Abilities
- Effectively communicate in a positive and professional manner through written and verbal communications in all interfaces with customers/public, fellow employees, vendors, etc.
- Ability to use appropriate computer programs (including, but not limited to, Microsoft Office Suite and project management software such as RIB CX) which includes having proficient computer skills and the ability to adapt and learn as programs and processes change.
- Ability to work as a team member and exert initiative to work independently to reach a goal.
- Ability to function effectively as a team player and collaborator.
- Ability to work a flexible work schedule, including overtime, as needed, to best serve the business operations.
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