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Project Coordination Assistant

2 months ago

Summerville, South Carolina, United States Keoghs Full time

Company Overview: Keoghs is dedicated to fostering partnerships that drive innovation and address critical challenges faced by our nation.

Role Summary: As a Program Assistant, you will provide essential support to the Division and Program Manager, ensuring the successful achievement of program objectives.

Key Responsibilities:

  • Maintain accurate records for consortium memberships and assist in the preparation of financial documentation.
  • Support Program Managers in the planning and execution of various customer programs.
  • Manage calendars for the team, resolving scheduling conflicts and arranging meetings, including video and telephone conferences.
  • Coordinate logistics for meetings, including room setup, catering, and preparation of materials.
  • Assist in developing promotional materials for tradeshows and manage booth logistics.
  • Maintain organized electronic and paper files, ensuring proper version control and archiving.
  • Provide general administrative support to team members as needed.

Additional Duties: Track specific budget items and perform other related tasks as assigned.

Qualifications: A Bachelor's Degree is preferred, or an Associate's Degree with two years of relevant experience, or a High School diploma with six years of related experience. Proficiency in MS Office Suite, particularly Excel, is required, with MS Access experience being a plus.

Travel Requirements: Occasional travel may be necessary for conferences and meetings.

Physical Requirements: The role involves regular physical activity, including walking, bending, and prolonged sitting. Reasonable accommodations will be made for individuals with disabilities.

Work Environment: The position is situated in a controlled office atmosphere with moderate noise levels.

Keoghs is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace.