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Business Operations Assistant

2 months ago

Downers Grove, Illinois, United States Rose International Full time

Position Overview:

This role involves providing essential administrative support to ensure smooth operations within the team. The incumbent will assist with various tasks aimed at enhancing client engagement and coordination.

Key Responsibilities:

  • Facilitate a positive experience for team members.
  • Address client inquiries and requests from relevant authorities.
  • Manage documentation by copying, scanning, and uploading necessary data.
  • Organize and prepare client deliverables for review.
  • Assist in the preparation and distribution of client-related materials.
  • Maintain an organized calendar to track appointments and deadlines.
  • Create and manage files for clients and projects using relevant software.
  • Draft professional correspondence including emails, memos, and letters.
  • Handle incoming calls and take accurate messages.
  • Ensure compliance with filing requirements in collaboration with staff.
  • Sort and manage incoming mail efficiently.
  • Coordinate outgoing mail processes, ensuring proper handling and documentation.
  • Prepare initial drafts of necessary tax documents using compliance software.
  • Process electronic filings as required.
  • Utilize software tools to manipulate and manage data effectively.
  • Maintain control documents across various platforms.
  • Address notices and assessments from relevant authorities.
  • Perform additional duties as assigned.

Qualifications:

  • A high school diploma or equivalent is required.
  • Preferred candidates are pursuing or have completed a degree from an accredited institution.
  • No prior experience is necessary; however, knowledge in accounting or finance is advantageous.
  • Intermediate proficiency in Microsoft Office Suite is essential.

Work Environment:

  • Standard indoor office setting.
  • Regular interaction with team members and external vendors.
  • Some travel may be required.

Equal Opportunity Employer:

Rose International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.