Support Services Associate

2 weeks ago


Fort Wayne, Indiana, United States Aston Carter Full time

Aston Carter, Inc. is recruiting an experienced Remote Office Coordinator to work as a fully remote Administrative Assistant for a leading construction and utilities company based in the Fort Wayne area.

Key Responsibilities:
  1. Reviewing and Processing Work Orders

The successful candidate will review and process work orders accurately and efficiently, ensuring all necessary documents and information are correct.


  1. Journal Entry Management

The Remote Office Coordinator will manage journal entries for corrections, maintaining attention to detail and accuracy throughout the process.


  1. Internal Collaboration

The candidate will work collaboratively with internal teams, including Joint Use Invoicing and Field personnel, to ensure seamless communication and task completion.


  1. Effective Communication and Interpersonal Skills:

The ideal candidate will possess excellent communication and interpersonal skills, listening to and understanding written and verbal instructions while communicating clearly and professionally with colleagues and external stakeholders.


  1. Requirements:

To succeed in this role, candidates must have:

  • Three years of administrative work experience
  • Demonstrated proficiency in Microsoft Office products
  • Experience with timekeeping and financial systems (helpful but not required)
  • Strong organizational and communication skills
  • Good analytical and problem-solving skills
  • Lives within an hour of Fort Wayne

This role offers a competitive salary and comprehensive benefits package.

Salary Range: $18.35 - $18.35 per hour

Benefits:

  • Medical, dental & vision coverage
  • Critical Illness, Accident, and Hospital insurance
  • 401(k) Retirement Plan with pre-tax and Roth post-tax contributions available
  • Voluntary Life & AD&D insurance for employees and dependents
  • Short and long-term disability insurance
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a remote position with flexible working arrangements.



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