Administrative Support Specialist

4 weeks ago


Dunedin, Florida, United States BodyHealth Full time
Executive Assistant Role

The BodyHealth team is seeking a highly organized and proactive Executive Assistant to support our VP of Professional & Wellness Solutions. This critical role is responsible for maintaining structure and helping the VP manage a busy schedule, multiple projects, and various professional commitments. The ideal candidate will possess exceptional organizational and time-management skills, with experience in calendar and project management. Having a background in the healthcare field or knowledge in the supplement industry would be highly desirable.

Key Responsibilities:
  • Manage the VP's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as the primary point of contact for internal and external communications related to the VP's schedule.
  • Assist with project management tasks, ensuring deadlines are met and initiatives stay on track.
  • Organize and prioritize tasks and projects, helping the VP manage their workload effectively.
  • Support key/house accounts, including tasks such as order entry, returns, and complaint handling requests.
  • Prepare reports, presentations, and other documents as needed.
  • Act as a liaison between the VP and other departments, facilitating communication and workflow.
  • Coordinate with the VP on event planning, vendor communications, and special projects.
  • Conduct research and gather information on industry trends, products, and competitors.
  • Handle confidential information with discretion and professionalism.
  • Anticipate the needs of the VP and proactively address issues before they arise.

Qualifications:
  • Proven experience as an Executive Assistant or in a similar role, preferably supporting senior-level executives.
  • Strong project management skills, with a demonstrated ability to manage multiple tasks and priorities.
  • Experience supporting account management functions, including order entry, returns, and handling complaints.
  • Exceptional organizational and time-management abilities.
  • Experience in healthcare, wellness, or knowledge of the supplement industry is highly desirable.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
  • Ability to work independently, anticipate needs, and maintain a high level of professionalism.
  • Problem-solving attitude with attention to detail.

Benefits:
  • Medical, Dental, and Vision Insurance
  • 10 Days of PTO
  • 5 Sick days
  • Relaxed dress code
  • Discounts on entire line of BodyHealth Supplements


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