Project Coordination Specialist
2 months ago
Position: Project Coordination Specialist
Company: The FootBridge Companies
OVERVIEW:
The Project Coordination Specialist plays a crucial role in assisting with the oversight of various elements of construction initiatives. This position involves managing invoicing, vendor payments, schedule adherence, and budget oversight, while ensuring effective communication with stakeholders. The ideal candidate will exhibit professionalism, exceptional organizational capabilities, and the ability to collaborate effectively with both clients and team members.
KEY RESPONSIBILITIES:
- Support the preparation of all contractual documentation, including subcontract agreements, modifications, and material procurement orders for managerial review.
- Input Requests for Information (RFIs), submittals, modifications, and other project-related documents into project management software.
- Maintain and update logs for RFIs, submittals, modifications, and other project documentation within management software.
- Compile and generate monthly billing statements for managerial review.
- Ensure adherence to client billing requirements as outlined in contracts and complete necessary documentation.
- Oversee the integrity of project files.
- Manage site-specific access requirements for personnel as necessary.
- Prepare for, participate in, and document weekly project discussions.
- Provide assistance to project managers as needed.
QUALIFICATIONS:
- Bachelor's Degree in engineering or a related discipline is preferred.
- Previous experience working directly with government entities or large organizations on construction contracts is highly desirable.
- Ability to assist with multiple projects and support various project managers simultaneously.
- Proficient in a dynamic office environment.
- Strong skills in spreadsheets and project management software.
- Ability to manage multiple tasks and prioritize effectively, demonstrating exceptional organizational skills.
- Excellent communication abilities, with fluency in reading, writing, and speaking English.
- Superior written, verbal, and digital communication skills.
- Experience with email, internet, Microsoft Office applications (including Excel and Word), and other management software.
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