Project Coordinator Specialist

4 days ago


Elgin, Illinois, United States Smart Corporation, Inc. Full time
Job Opportunity

We are seeking a highly organized and detail-oriented individual to support our multifamily and commercial departments as a Project Coordinator. This role will involve organizing and managing subcontractor project activities and records to ensure timely completion of projects.

Key Responsibilities:

  • Prepare and manage subcontractor packets and retrieve executed documents.
  • Manage and maintain subcontractor certificates of insurance and W-9s.
  • Provide administrative support with typing, filing, emailing, and scanning various documents.
  • Assist the project management team with coordination of onsite field equipment, subcontractor agreements, invoice processing, change orders, subcontractor notices, project closeouts, and end-of-project surveys.
  • Organize and manage both hard copy and electronic file documents on the company server.
  • Schedule and participate in project meetings by providing up-to-date project feedback.
  • Prepare and provide project safety books and close-outs to the project onsite point of contact.
  • Timely gather, calculate and submit subcontractor-certified payrolls into external web portals.
  • Provide backup support to the estimating department in mailing submittals and drawdowns.

Requirements:

  • Reliable, motivated, organized, and detail-oriented individual.
  • Ability to switch gears at a moment's notice without losing sight of priorities.
  • Can work independently to meet deadlines with minimal supervision.
  • Excellent communication and follow-up skills.
  • A quick study to become familiar with various projects and timelines.
  • Working knowledge of Microsoft Office, Excel, and Google Suite.
  • Minimum of a year experience in a busy construction office setting.
  • Proficient math skills.
  • Bilingual, Spanish.

Estimated Salary: $45,000 - $60,000 per year

Benefits:

  • Group health, dental, vision insurance.
  • Voluntary AD&D insurance.
  • 401K retirement plan.
  • PTO and paid holidays.

About Us:

We are Smart Corporation, Inc., a leading provider of painting and construction services. Our mission is to deliver superior quality work and add value for our clients through innovation, foresight, and consistent performance. We conduct business according to our core values of profit, relationships, integrity, dedication, innovation, and family.



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