Payroll Manager
2 days ago
System One is seeking a highly skilled Payroll Manager to join our team. As a Payroll Manager, you will be responsible for overseeing all aspects of payroll processing, ensuring accuracy, compliance, and timely payments of employees throughout the organization.
Key Responsibilities:- Assist with and oversee end-to-end payroll processing, including salary calculations, deductions, and taxes.
- Ensure payroll is processed in compliance with union Collective Bargaining Agreements (CBA).
- Prepare payroll reports for yearly, quarterly, and weekly requests.
- Conduct regular payroll audits and ensure compliance with labor laws, tax regulations, and statutory requirements.
- Monitor promotions, transfers, and terminations.
- Collaborate with the human resources and finance departments to seamlessly integrate payroll and employee data.
- Manage end-to-end payroll processing for multiple pay frequencies (weekly, bi-weekly, and monthly pays), including collecting, calculating, and inputting payroll data for all employees.
- Process payroll for Canadian employees.
- Ensure accuracy and compliance with applicable laws, regulations, CBAs, and company policies while processing payroll.
- Administer and maintain payroll systems, ensure data integrity, and implement system upgrades and enhancements.
- Collaborate with HR, Finance, and other departments to gather and validate payroll information, such as new hires, terminations, promotions, and salary changes.
- Monitor and resolve payroll discrepancies, investigating and resolving issues promptly and accurately.
- Generate payroll reports, including tax filings, benefits' deductions, and other required reports, ensuring compliance with regulatory requirements.
- Respond to tax notices and maintain tax jurisdiction registrations.
- Address employee inquiries and concerns related to payroll, providing exceptional customer service and support.
- Maintain confidentiality and data security standards for all payroll-related information.
- Stay updated on payroll regulations, tax laws, and industry trends, implementing necessary changes to ensure compliance and best practices.
- Three plus (3+) years of experience in payroll management or a similar accounting role.
- In-depth knowledge of payroll processes, labor laws, taxation, and statutory compliance.
- Experience in handling payroll audits.
- Strong attention to detail and accuracy in managing complex, multi-state payroll processing and tax regulations.
- Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities.
- Exceptional communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
- High level of integrity and ability to handle sensitive and confidential information.
- Proficiency in Microsoft Office applications, particularly Excel.
- Relevant professional certification in payroll management, such as Certified Payroll Professional (CPP).
- Bachelor's degree in accounting, finance, human resources, or a related field.
- Familiarity with Canadian payroll and taxation.
- Proficiency in UKG payroll software and Workforce Management (Dimensions) time and attendance systems, with experience implementing and managing payroll systems.
- Strong understanding of accounting principles and practices related to payroll.
- Ability to adapt to changing payroll regulations and implement necessary updates.
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