Document Control Specialist

2 weeks ago


Las Vegas, Nevada, United States CentralFare Full time
Document Control Manager

CentralFare is seeking an experienced Document Control Manager to join our team. As a key member of our organization, you will be responsible for planning, organizing, and reporting the performance of the Document Control team.

Key Responsibilities:
  • Implement and administer enterprise-wide document management systems and related procedures.
  • Lead the Document Control team in achieving its obligations and expectations.
  • Develop the Document Management Standard, including automated workflows.
  • Prioritize workload allocation within the Document Control team.
  • Verify appropriate Document Management procedures and forms are in place for all contractors.
  • Provide guidance and expertise on document types, established industry best practices, and process with a specific focus on engineering design, development, release for IFC, and construction document control including pre-con, construction, and post-completion turnover.
  • Provide a standardized approach for reporting.
  • Monitor dashboard of overdue, outstanding mail items and document items and work with team members to close out.
  • Verify the unique Document Number for each Controlled Document and Correspondence.
  • Register Controlled Documents and Correspondence with 'metadata' in Aconex.
  • Distribute Controlled Documents and Correspondence to defined recipients.
  • Store Controlled Documents and Correspondence in a format and system that is accessible to all Project individuals.
  • Function as the administrator of the Document Control System.
Requirements:
  • BS/BA degree or relevant experience in a related field.
  • Five (5) years of experience as a Document Control specialist, preferably in a lead role.
  • Three (3) years' experience with Aconex.
  • Seven (7) years' experience working on large complex construction projects.
  • Certification is preferred or other similar professional recognition.
  • Must have experience with enterprise document control systems.
  • Experience in analytical reporting.
  • Must have excellent communication skills both orally and in writing.
  • Can prioritize and coordinate multiple assignments and tasks across multiple contracts and work cross functionally with personnel in key divisions.
  • Experience setting up electronic workflows for document routing.
  • Excellent computer skills, including advanced knowledge of MS Office

A competitive compensation and benefits package is offered. CentralFare is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, CentralFare will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.



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