Executive Support Professional

2 weeks ago

Rantoul, Illinois, United States J. L. Nick & Associates, Inc. Full time
Job Overview

Maverick Pipe is seeking a highly organized and proactive Executive Support Professional to join its dynamic team. This pivotal role involves overseeing daily administrative functions to ensure seamless office operations and providing key support across departments.

Key Responsibilities
  • Office Administration & Support:
    • Ensure the office environment is clean, organized, and running efficiently.
    • Manage incoming calls, correspondence, and file maintenance.
    • Coordinate meetings, prepare reports, presentations, and manage documentation as needed.
    • Maintain office supplies inventory, placing orders proactively to avoid shortages.
  • Human Resources Support:
    • Assist with onboarding processes, ensuring new employees are well-integrated into the team.
    • Maintain and organize personnel records, attendance logs, and track employee absences.
    • Support recruitment efforts, including posting job ads, screening resumes, and scheduling interviews.
    • Help plan and execute employee engagement activities to promote a positive workplace culture.
  • Production Department Coordination:
    • Provide administrative support to the production team, including data entry, scheduling, and documentation management.
    • Assist in coordinating staffing and shifts based on production needs, facilitating smooth operations.
    • Act as a liaison between production and administrative departments to enhance communication and efficiency.
  • Executive Assistance & Office Management:
    • Manage calendars, coordinate travel arrangements, and prepare expense reports for executives and team leaders.
    • Serve as the point of contact for internal and external clients, ensuring excellent communication and service.
    • Assist in organizing company-wide events and special projects, adapting to the evolving needs of the business.
  • Additional Responsibilities:
    • Take on ad-hoc projects and special assignments as they arise, demonstrating flexibility and a willingness to contribute to the overall success of the company.
    Qualifications
    • A high school diploma or equivalent is required; an Associate's degree or higher is preferred.
    • At least 2 years of experience in office administration or office management, ideally in a manufacturing or industrial setting.
    • Strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously.
    • Excellent communication skills, both written and verbal.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
    • A basic understanding of human resources practices and procedures is a plus.
    • The ability to maintain confidentiality and handle sensitive information with discretion.
    • A proactive attitude, high level of initiative, and ability to work independently or within a team.
    Compensation Package

This role offers a competitive salary range of $50,000 - $70,000 per annum, depending on experience and qualifications. The estimated salary for this position is $60,000 per annum.

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