Records Management Specialist
3 weeks ago
Join the City of Pearland, TX team as a Records Analyst, where you will play a crucial role in managing and overseeing records management activities in compliance with statutory regulations and legal requirements.
About the RoleThe Records Analyst will be responsible for developing and implementing procedures to ensure proper record retention and adherence to applicable policies and laws. This includes coordinating with the Records Manager and Deputy City Secretary, maintaining retention schedules, and ensuring compliance with local, state, and federal regulations.
Key Responsibilities- Provide training and education for compliance with CSO programs policies, procedures, relevant laws and regulations, and best practices.
- Research, review, and analyze City records as requested by City staff, the public, and other public entities.
- Assist the public with policies and procedures in accordance with related statutory process requirements.
- Retain and apply specific knowledge in all areas of the City Secretary's Office, including but not limited to the Texas Public Information Act, Texas Open Meetings Act, Texas Election Law, Code of Ethics, and records management.
- Assist in developing, revising, and implementing standard operating procedures for departments, including creating procedures for storing both electronic and paper records, and recommends improvements where necessary.
- Able to organize and manage own workload, work with minimal supervision, and balance multiple projects.
- Responsible for determining and assigning a classification to all records in accordance with City adopted retention schedules and all applicable legal statutes and standards.
Minimum Education and Experience Requirements:
- Requires an Associate's degree or comparable experience.
- Requires three (3) years of records and file room management experience, including two (2) years of automated records management system experience.
- Requires experience with office software such as Microsoft Word, PowerPoint, and Excel.
- Requires knowledge of the requirements of the Texas Public Information Act, Texas Open Meetings Act, and Texas State Library & Archives Commission Local Retention Schedules.
- Municipal experience is preferred.
Special Certifications and Licenses:
- Valid Texas Driver License
- Texas Notary Commission, or must be eligible to become a Texas notary
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