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Project Management Coordinator

2 months ago

Akron, Ohio, United States Artech LLC Full time

PHARMACEUTICAL PROJECT MANAGEMENT COORDINATOR

LOCATION: SUMMIT, NJ

ONSITE POSITION
HOURLY PAY RATE: $38-$43 W2

Essential Qualifications:
- Minimum of 3 years of experience in project coordination or a related field.
- Proven track record of managing or contributing to projects for at least 3 years.
- Proficiency in Client Office Suite or MS Office 365 for over 3 years.
- Experience in Cell Therapy, Biopharma, Pharma, Medical, or a comparable sector for 3 years.
- Availability to work onsite full-time.Mandatory Requirements:
- An Associate or Bachelor’s degree is required.
- Previous experience with Client is preferred.
- Advanced skills in Client Suite (Outlook, Word, Excel, PowerPoint) are essential. Familiarity with Client Project, Smartsheet, or other project management software is highly valued. Knowledge of Client Systems and Processes is advantageous.
- Strong organizational abilities, attention to detail, and effective follow-up skills are necessary.
- Experience in managing projects from inception to completion, including those requiring diverse skill sets.
- Capability to handle multiple projects and prioritize effectively.
- A positive demeanor, high productivity, and adaptability to change are essential.
- Demonstrated ability to prioritize tasks, work independently, and collaborate with stakeholders across various organizational levels and functions to meet business needs across different time zones and during busy periods.
- Ability to manage multiple tasks and adapt swiftly to changing priorities while maintaining focus.
- Capacity to work efficiently under pressure to meet deadlines.
- The ideal candidate must be able to quickly learn new tools and systems in a dynamic environment.
- A positive work attitude and high productivity are crucial.
- Proven experience collaborating with project/program managers and/or other project coordinators to ensure that business objectives are achieved.Job Overview:

The Project Management Coordinator will provide vital support for executive leaders and their respective teams. This role acts as an extension of the executive leaders, facilitating the coordination of significant Cell Therapy Operations led by the Strategy and Business Operations Team.

The Project Management Coordinator is expected to perform duties with a high level of independence, exercising expert judgment to address matters on behalf of the executive leaders and their teams, minimizing errors.

Key Responsibilities:
- Serve as the project coordinator for critical projects within Cell Therapy Operations.

Specific Duties Include:

- Managing logistics related to project timelines, tracking progress, and maintaining project documentation.
- Assisting in the development of meeting materials and PowerPoint presentations.
- Collecting and organizing project-related data to facilitate analysis by the project team.
- Identifying reporting needs and generating project-related metrics and trend reports periodically to support the team.
- Proactively monitoring project timelines to assist in coordinating activities that help the project team achieve key milestones.
- Maintaining and reconciling project budgets and expenses.
- Handling correspondence, managing calendars, scheduling meetings and events, and maintaining accurate departmental records.
- Anticipating conflicts, problems, and issues, and taking appropriate steps to achieve desired outcomes.
- Responsible for departmental status reporting and updating various tracking documents.
- Prioritizing activities and taking prompt action based on departmental objectives and business needs.
- Ensuring the manager is prepared for meetings by assembling necessary materials and pre-reads.
- Timely completion of support requests (e.g., IT issues, systems, facilities, etc.).
- Conducting independent research on complex inquiries and responding or escalating as necessary, recommending solutions as appropriate.
- Maintaining professional and technical knowledge by staying current with continuous learning modules.