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Senior Administrative Assistant

4 weeks ago

Kohler, Wisconsin, United States Kohler Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Kohler Co. This individual will provide exceptional support to the Group President, ensuring effective operations in a fast-paced environment.

Key Responsibilities
  • Provide foundational executive administrative support to the President, demonstrating a high level of professionalism and sound judgment.
  • Plan and coordinate project scheduling, creating robust project trackers to ensure the President has easy access to team initiatives, status, and delivery dates.
  • Communicate professionally and succinctly with various leaders to ensure projects remain on schedule, relaying any issues with timeline, budget, or delivery.
  • Coordinate efficient and timely communication of notices from local municipalities concerning upcoming meetings.
  • Assist in the scheduling, coordination, agenda creation/distribution, and minutes creation/distribution of key meetings.
  • Maintain current personnel files for all direct reports to the Hospitality President, including vacation and out of office scheduling.
  • Coordinate annual Hospitality licensing, including liquor, local and state government, food manager and food safety offerings, and state food processing.
  • Review and compile annual Dues and Memberships, presenting a final report to key stakeholders.
  • Administer the Hospitality donations SOP for solicitation requests from organizations outside of Sheboygan County.
  • Serve on project teams as the President sees fit.
Requirements
  • High school diploma and eight years of experience in a related office setting required.
  • Demonstrated ability preparing ACTs, managing basic budget items, and coordinating projects.
  • Strong written, verbal, and coordination skills.
  • Ability to multi-task, organize, prioritize, and manage a diverse workload.
  • Proficient in Microsoft Word and Excel products, with a common understanding of PowerPoint.