Senior Practice Assistant
2 weeks ago
We are seeking a highly skilled and experienced Senior Practice Assistant to join our Labor and Employment practice group in Seattle. As a key member of our team, you will provide administrative support to our lawyers and associates, ensuring the smooth operation of our practice.
Key Responsibilities:- Provide administrative support to lawyers and associates, including preparation of client billing, matter management, and project organization.
- Manage emails, calendar appointments, and client contact lists.
- Schedule meetings and coordinate logistics.
- Coordinate services with internal stakeholders.
- Provide business development support as needed.
- Use internal library resources for external research as directed.
- Manage physical and electronic files, including intake, retention, retrieval, and transfer of records.
- Maintain an organized and secure workstation and filing areas.
- Run critical document checks to ensure all files have been appropriately saved.
- Import electronic documents, including scanning documents into the document management system.
- Coordinate entering, editing, and tracking daily billing entries for stakeholders.
- Coordinate and prepare monthly client bills.
- Prepare check requests and expense reports.
- Open new client and matter files and conduct conflict checks.
- Coordinate, verify, and obtain appropriate approvals for all domestic and international travel arrangements with the firm's travel provider and process related business expense reimbursements.
- Assist other practice assistants with overflow work and provide backup support.
- Provide backup support for reception and office or client services functions as needed.
- Perform other relevant duties in the practice area as directed by the immediate supervisor or other senior stakeholders.
- 3-5 years of legal practice assistant, executive assistant, or administrative assistant experience, preferably with a large-sized law or professional firm.
- Strong knowledge of court rules and litigation procedures.
- Strong administrative skills, including typing, proofreading, spelling, grammar, and math.
- Knowledge of Windows 365, Elite 3E, iManage, Acrobat Adobe, Concur, and Intapp preferred.
- Ability to organize and prioritize workload and use good judgment in prioritizing work and meeting deadlines.
- Ability to take initiative in handling projects and anticipating next steps.
- Positive attitude and growth mindset.
- Receptive to constructive input.
- Must display a professional manner with clients, lawyers, paralegals, and other staff members.
- Excellent communication skills to work effectively with a diverse group of clients, lawyers, and staff, and to provide information with courtesy and tact.
- High School diploma or equivalent required; Certificate or Degree from a Business School is preferred.
K&L Gates offers a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:
- Medical/Prescription Drug Coverage (including a Health Savings Account feature)
- Back-up Child/Elder Care and access to a caregiving concierge
- Dental Insurance
- Wellness Program
- Vision Insurance
- Pre-tax Commuting Benefits
- 401(k) Retirement Plan and Profit Sharing
- Business Travel Accident Insurance
- Short- and Long-term Disability Protection
- Pet Insurance
- Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)
- Health Advocacy Services
- Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)
- Identity Protection/Restoration and Fraud Insurance
- Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)
- Student loan refinancing options and access to a student loan concierge service
- Paid Holidays (12)
- Addiction Resources
- Family Building Benefits
- Breast Milk Delivery and Lactation Support Services
- Flexible Spending Accounts
- Employees also may be eligible to receive bonuses and certain expense reimbursements
- Employee Assistance Program
- Professional Development and CLE Credit Opportunities
- 529 Deductions
- Relocation
- Accident Insurance
- Employee Referral Program
- Critical Illness Insurance
- Hybrid/Remote Work Opportunities
- Hospital Indemnity Insurance
- Perks including: Technology, Entertainment, and Travel Discount Programs
- Bereavement Leave
- All other benefits (such as leaves of absence) required by law
We are an equal opportunity employer and welcome applications from diverse candidates. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact us.
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