Capital Planning Project Coordinator

1 month ago

Columbus, Ohio, United States National Church Residences Full time
Job Title: Capital Planning Project Administrator

Job Summary:

We are seeking a highly skilled Capital Planning Project Administrator to join our team at National Church Residences. The successful candidate will provide support to the asset management team in administering all functions related to capital planning and administration of capital projects across our Affordable Housing portfolio.

Key Responsibilities:
  • Assist in the evaluation of properties for Capital Needs Assessments (CNAs) in accordance with departmental policies and procedures.
  • Coordinate internal approvals for CNAs under the guidance of the Director of Capital Planning and Improvements.
  • Order and track CNAs with vendors.
  • Partner with Property Management and Asset Management to provide the required due diligence to the vendor, including ensuring internal reviews are completed.
  • Ensure timely review and upload of final reports.
  • Upload reports, client sheets, capital schedules, and capital project-related documents to M-Files and Capital Planning Database.
  • Process invoices related to CNAs.
  • Assist in obtaining internal approvals for Capital Needs forms.
  • Administer construction contracts and process payment draws.
  • Manage change orders and ensure documents are saved properly.
  • Assist in creating capital project and gap reports.
  • Oversee tracking and submissions of projects over $50,000 to the Subsidiary Board of Directors.
  • Assist in other asset management functions as assigned.
  • Create portfolio overviews and manage technical reviews.
  • Help create and implement policies guiding capital planning for Property and Asset Management teams.
Requirements:
  • Bachelor's degree in Finance, Real Estate, Construction Management, or a related field; or equivalent work experience required.
  • A minimum of 5 years' experience in program management related to multi-family asset management, preferably with a focus on capital planning.
  • Proficiency with modeling utilizing Excel. Working knowledge of Smart sheets preferred.
  • Knowledge/experience in construction trades and/or construction management.
  • Solid analytical and organizational skills and ability to multi-task.
  • Highly-developed verbal and written communication skills.
  • Ability to work independently and as part of a team.
  • Strong project management proficiency.
  • Proactive thinking with detail-oriented and creative problem-solving approach.
  • Self-directed and self-managing.
  • Must adhere to all policies, procedures, terms, and conditions set forth in the National Church Residences' Employee Information Guide (EIG), the Code of Conduct, as well as any facility handbook, including but not limited to, corporate compliance, drug-free workplace, safe work practices, all federal, state, local regulations, and laws.
  • With respect to Resident Rights, ensures all care is provided with respect and dignity for the residents/clients, their families, and the staff. Reports all complaints made by residents/clients and/or families to the appropriate supervisors, reports all allegations of abuse, misappropriation of funds/resident property, and/or any other corporate compliance, drug-free workplace, safe work practices, all federal, state, and local regulations, and laws.
  • Completes all annual education requirements timely, including but not limited to Compliance, Privacy, Security, and HIPAA training and exhibits behavior as set forth by the Code of Conduct in the performance of their duties.
  • Performs other duties as assigned.
Skills:
  • Good working computer skills with basic professional computer software (Microsoft Office suite, Windows, etc.) and the capacity for learning new software systems quickly.
  • Self-directed with excellent organizational and presentation skills and the ability to manage tasks and assignments concurrently.
  • Strong motivational skills and a high emotional intelligence quotient (EQ).
  • Experience with Yardi, Forecast IQ, and Construction Manager a plus.

We are an equal opportunity employer and welcome applications from all qualified candidates. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, military status, disability, genetic information, and/or any other characteristics protected by applicable law.

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