Part Time Clerk/ROD Position

6 days ago

Gaylord, Michigan, United States Otsego County, MI Full time
Job Summary

We are seeking a highly organized and detail-oriented Part Time Clerk/ROD to join our team at Otsego County, MI. As a key member of our office staff, you will provide exceptional customer service, perform various administrative tasks, and support the County Clerk/Register of Deeds in maintaining accurate records.

Key Responsibilities
  • Provide excellent customer service to the public, responding to phone calls, emails, and in-person inquiries.
  • Perform general clerical duties, including data entry, file maintenance, and word processing.
  • Process customer requests, collect fees, and maintain accurate records.
  • Examine documents for conformance to legal requirements and authenticity, and input data into the system as required.
  • Compare data on the computer with the original recorded documents for accuracy.
  • Responsible for microfilming and photographing activities, preparing instruments for filming, and preparing machine for filming.
  • Return instruments not meeting recording requirements to owners, mortgage companies, and other recording parties with an explanation of document deficiencies.
  • Mails recorded documents to owners, mortgage companies, and other recording parties following verification of data entry and microfilming.
  • Research information on property, check on the status of deeds, determine grantor-grantee, mortgager-mortgagee, survey, and other information, and answer questions related to departmental operations.
  • Assist the general public and companies to determine accurate land ownership of property, instructing them on how to search records.
  • Scans documents and organizes into electronic files.
  • Provides back-up clerical support for the County Clerk portion of the operation as needed.
Requirements
  • High school diploma or equivalent and one year of experience with real estate documents and property descriptions.
  • Michigan Vehicle Operator's License.
  • Certification as a Notary Public after hire.
  • Knowledge of the principles and practices of records management and office procedures.
  • Knowledge of the principles and practices of local, state, and federal laws, rules, and regulations as they relate to real estate documentation, state and county recording of property, and basic bookkeeping principles.
  • Ability to learn and understand vital record documents, processing of vital records and concealed pistol permits, and maintain detailed and accurate records in both electronic and non-electronic formats.
  • Skill in providing customer service.
  • Skill in assembling and analyzing data, and preparing accurate information.
  • Skill in effectively communicating ideas and concepts orally and in writing.
  • Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with county employees, contractors to the county, representatives of other governmental units, professional contacts, elected officials, court officials, and the public.
  • Skill in the use of office equipment and technology, including Microsoft Suite applications, database entry, and the ability to learn new software programs applicable to the position.
Benefits

We offer a competitive benefits package, including:

  • 457 Voluntary Deferred Compensation Plan.
  • Holidays: New Year's Day, Labor Day, Martin Luther King Jr. Day, Veteran's Day, President's Day, Thanksgiving Day, Good Friday, Day after Thanksgiving Day, Memorial Day, Christmas Eve, Christmas Day, and New Year's Eve.
  • 1 Floating holiday: may be used anytime during the calendar year.
  • Personal Time: every January, all regular full-time and regular part-time employees (on a pro-rated basis) will be credited with personal hours.
  • Vacation Time: each regular full-time and regular part-time employee shall earn, on a pro-rated basis, vacation time as follows: 10 days from start date up to and including 5 years of service, 15 days from 6 years and up to and including 10 years of service, and 20 days from 11 years of service and up.
  • Wellness: regular full-time and part-time employees have access to our on-site wellness room and access to our County membership at Powerhouse Gym.
  • EAP Program: a completely confidential, short-term counseling service, utilizing a practical approach toward problem resolution.

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