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Clerical Operations Coordinator

2 months ago

Harvey, Louisiana, United States Jefferson Parish Full time

Job Overview: An examination is being conducted to establish a list of candidates for an administrative position within the Jefferson Protection and Animal Welfare Service. This role is essential for maintaining efficient operations and supporting the department's mission.

Key Responsibilities:

  • Perform routine clerical tasks to facilitate the smooth functioning of the assigned unit.
  • Receive, categorize, and maintain records, reports, logs, and other essential documentation.
  • Utilize a two-way radio to communicate with Humane Officers, ensuring awareness of their locations.
  • Input animal-related data into PetPoint and AS400 systems.
  • Draft written warnings for animal control infractions, court summons for cruelty cases, and permits issued by JPAWS.
  • Compile report summaries for cases to assist the Humane Officer in preparing files for legal proceedings.
  • Organize both digital and physical files in preparation for court hearings.
  • Fulfill additional duties as assigned, maintaining readiness for emergency situations.

Qualifications:

Applicants must meet one of the following criteria:

  • Current employment with permanent civil service status in a clerical role within Jefferson Parish.
  • Possession of a high school diploma or equivalent, along with a minimum of six months of diverse clerical experience.
  • Completion of vocational training or an Associate's degree in office administration or a related discipline.

Examination Process: The selection process may include a written examination, evaluation of training and experience, an oral interview, or a combination of these methods. Candidates will be informed about the details of the testing process.

Important Note: Applicants are required to provide comprehensive and accurate information regarding their training and experience, including detailed work history and previous employers. This information will be subject to verification.