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Maintenance and Planning Specialist

2 months ago

Maumee, Ohio, United States Metropolitan Park District of the Toledo Area Full time
Job Overview

Position Title: Maintenance and Forecast Coordinator

Objective: To enhance the operational efficiency of the Park District by assisting in the planning and execution of construction projects, while overseeing the scheduling and improvement of maintenance tasks.

Classification: Full-time, exempt, salaried position

Salary Range: Pay Grade 8 - $46,675 - $65,012

Retirement Benefits: Contributions to the Public Employees Retirement System by both employer and employee.

Reporting Structure: Reports directly to the Manager of Self-Performed Construction

Direct Reports: None

Key Responsibilities:

  • Manage the computerized maintenance management system (CMMS) and capital planning software, including data management, report generation, and work request oversight.
  • Conduct assessments of building and site conditions to create deficiency lists and update maintenance management systems.
  • Regularly monitor and update Facility Condition Index scores, focusing on minimizing deferred maintenance.
  • Collaborate with staff and project managers to generate and analyze reports aimed at continuous improvement.
  • Assist in the development and management of the Park Improvement Plan.
  • Maintain professional relationships with municipalities, research organizations, equipment manufacturers, and industry associations regarding maintenance management and long-term planning.
  • Provide training on the maintenance management system for staff and volunteers.
  • Support procurement processes for project materials, including research, estimation, bidding, and delivery coordination.
  • Assist in negotiations regarding project scopes, fees, and contracts with consultants and vendors.
  • Ensure a safe working environment for all personnel and contractors, promoting adherence to agreements and contracts.
  • Engage in annual capital improvement planning and maintenance budgeting, forecasting capital renewal expenses.
  • Review specifications for capital and major maintenance projects to ensure cost-effectiveness and maintenance considerations.
  • Develop and maintain a standards guide for specifying materials used in construction and amenities.
  • Conduct routine inspections and audits of capital assets.
  • Collaborate with Park Operations staff and contractors to maintain accurate system data.
  • Participate in all construction closeout inspections, entering relevant capital renewal and preventative maintenance data into appropriate systems.
  • Perform other related duties as assigned by the Park District.

Equipment Utilized: Various office equipment, GPS devices, digital cameras, recording tools, printers, and computing devices, including Microsoft Office Suite, Cityworks, and Esri ArcGIS Online.

Minimum Qualifications:

Alternatives to the following qualifications may be considered as deemed appropriate by Metroparks.

Education: Bachelor's degree in Information Services, Construction Management, Business Management, or a related field, or equivalent experience.

Experience: Moderate experience in process management, long-term planning, and scheduling; familiarity with construction project management and maintenance management systems.

Knowledge, Skills, and Abilities:

  • Understanding of construction and maintenance project management practices.
  • Ability to research construction materials and installation techniques.
  • Strong attention to detail and accuracy.
  • Knowledge of preventive maintenance and continuous improvement methodologies.
  • Excellent interpersonal skills and customer service orientation.
  • Analytical skills for interpreting various documents and managing data.
  • Familiarity with database management and Structured Query Language (SQL).
  • Basic knowledge of Geographic Information Systems (GIS) and Global Positioning Systems (GPS).
  • Basic math skills for budget assessment.
  • Strong written and verbal communication skills.
  • Commitment to safety and project management within deadlines.
  • Training capabilities.
  • Proficiency in industry-standard software such as MS Office Suite and Cityworks.
  • Valid driver's license with a good driving record.

Behavioral Traits:

  • Demonstrated professionalism and tact in interactions with the public and stakeholders.
  • Adaptability in a dynamic work environment, supporting continuous improvement.
  • Respectful and considerate treatment of all individuals in diverse situations.
  • Strong sense of ownership and accountability.
  • Integrity and transparency in all professional dealings.
  • High energy and initiative, capable of managing multiple priorities.
  • Proactive and innovative in addressing challenges.
  • Dedication to providing exceptional customer service.

Working Conditions:

  • Standard 40-hour work week, with potential evening and weekend hours.
  • Physical ability to navigate construction sites and perform fieldwork in various conditions.
  • Capability to conduct inspections of park assets and projects in all weather.
  • Regular lifting of up to 30 lbs. and occasional lifting of up to 60 lbs. with assistance.

The Metropolitan Park District of the Toledo Area is committed to fostering a diverse workforce and creating an inclusive environment that values unique experiences and perspectives.