Real Estate Executive Assistant

4 weeks ago


Lexington KY USA, United States Coughtry Enterprises, LLCLifstyl RE Full time
Real Estate Executive Assistant

We are seeking a highly motivated and detail-oriented Real Estate Executive Assistant to serve as the main point of contact for Coughtry Enterprises, LLC/Lifstyl RE.

Key Responsibilities:
  • Maintain and coordinate calendars for agents and the team, including showings, meetings, and events.
  • Organize team events, marketing activities, and open houses.
  • Manage print and digital marketing materials, such as brochures and signage.
  • Initiate listing files, prepare MLS forms, schedule photos and showings, and handle lockbox and signage orders.
  • Manage listings up until they go under contract.
  • Scan and organize transaction documents, and pass files to the transaction coordinator once under contract.
  • Process payments for bills, invoices, and office-related expenses, and ensure agents are reimbursed for office-related costs.
  • Facilitate the onboarding process for new agents, including setup, training, and access to company resources.
  • Greet guests at the office and ensure a welcoming atmosphere.
  • Stay plugged into local community events, and serve as an ambassador for Coughtry Enterprises, LLC/Lifstyl RE at various events.
Requirements:
  • Strong organizational skills and attention to detail.
  • Excellent communication skills and the ability to work with diverse clients.
  • Ability to manage multiple tasks and prioritize in a fast-paced environment.
  • Tech-savvy with the ability to quickly learn real estate software (Dotloop, MLS, Brokersumo, Brivity).
  • Knowledge of marketing and design principles for creating brochures and materials.
  • Self-motivated, accountable, and eager to grow with the company.
Compensation:

$19 - $22 hourly



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