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Talent Acquisition Coordinator

2 months ago

Miami, United States Norwegian Cruise Line Holdings Ltd. Full time

JOB SUMMARY

Support the recruitment and onboarding efforts by collaborating with talent acquisition professionals, hiring supervisors, and both new and current employees throughout the onboarding journey.

DUTIES & RESPONSIBILITIES

  • Manage all pre-employment procedures for incoming staff, including sending welcome communications, providing orientation information, and collecting all necessary HR and credentialing documentation.
  • Initiate the background verification and pre-employment drug screening processes. Follow up with candidates to ensure all steps are completed as required. Review results and take appropriate action or escalate issues as necessary.
  • Facilitate the movement of candidates and employees through the recruitment and onboarding processes utilizing HRIS.
  • Serve as the primary contact for the talent acquisition team, candidates, and hiring managers while assisting with administrative tasks.
  • Promote talent acquisition initiatives by acting as a representative of the company, including leading weekly orientation sessions for new hires.
  • Assist with the assignment of employee badges and parking arrangements.
  • Oversee and coordinate communications with job candidates, including sending out rejection letters.
  • Review and process I-9 documentation.
  • Act as a resource for new employees regarding general inquiries.
  • Perform additional job-related tasks as assigned.

QUALIFICATIONS

  • High School Diploma

FIELD(S) OF STUDY:

  • Some post-secondary education is preferred.

EXPERIENCE

Minimum of 1 year of experience in Human Resources in a clerical or administrative role.

COMPETENCIES/SKILLS

  • Must be proactive, organized, precise, detail-oriented, and capable of managing multiple tasks simultaneously.
  • Ability to adapt and respond to changing business needs or unexpected situations.
  • Strong interpersonal, verbal, and written communication skills to engage effectively with team members at all organizational levels.
  • Customer-focused communication skills to address inquiries or concerns from both internal and external stakeholders.
  • Sound judgment and discretion are critical when handling sensitive and confidential information.
  • Intermediate proficiency in Microsoft Office Suite, particularly in Outlook, PowerPoint, Word, and Excel.
  • Familiarity with or ability to learn accurate data entry and research skills in PeopleSoft HRMS and SharePoint.