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Assistant General Manager Salaried Position

2 months ago

Naples, Florida, United States KW PROPERTY MANAGEMENT AND CONSULTING Full time
Job Summary

We are seeking a highly skilled and experienced Assistant General Manager to join our team at KW Property Management & Consulting. The successful candidate will be responsible for providing administrative support to the General Manager and other members of the management team.

Key Responsibilities
  • Schedule and organize complex activities such as meetings, travel, conferences, and department activities for all members of the department.
  • Organize and prioritize large volumes of information and calls.
  • Act as a liaison with other departments and outside agencies, including high-level staff such as District Managers, Vice-Presidents, Board members, and chiefs.
  • Handle confidential and non-routine information and explain policies when necessary.
  • Coordinate division of workload with the administrative assistant at the property.
  • Maintain, update, type, and coordinate account information in computer database.
  • Coordinate and track important dates and meetings, such as annual and budget meetings.
  • Ensure that all communication is handled in a professional and courteous manner from the team on site. Also ensures that phone messages and e-mails are responded to appropriately and within a 24-hours, business hours.
  • Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily, in a timely manner.
  • Assist with producing minutes for Board Meetings.
  • Assist with preparation of the Board Agendas and Board Packet.
  • Responsible for coding and entering all Invoices for the community.
  • Responsible to work closely with Committees and each Committee Chairperson.
  • Assist with gathering quotes & proposals for projects for the community.
  • Daily management of the office staff and/or other team members on-site.
  • Supply ordering for Maintenance, Housekeeping, and the Office.
  • Assist in posting all agenda to proper physical locations and to the website.
  • Responsible for making sure Lynk and KWIC information is kept up to date.
  • Responsible to make sure that Vendor Packets are processed for all Vendors.
  • Monitoring of Vendor License and Insurance Expirations.
  • Reservation & coordination of conference room events.
Requirements
  • Active FL CAM license.
  • Prior experience in a related position; a minimum of 3-year experience.
  • Bachelors degree.
  • Working knowledge of computer and associated programs; MS Office Suite.
  • Ability to multi-task, set, and manage priorities.
  • Excellent communication and listening skills in order to interact with a diverse and multi culture population.
  • Keyboarding ability with accuracy at 45-50 words per minute.
  • Must function in team organized environment.
  • Bi-lingual in Spanish may be required at some communities whereas the majority of the population and clients are Spanish only speakers.