Property Control Assistant
2 days ago
Assist in establishing and monitoring internal accounting controls governing the accountability, transfer, and disposal of tangible personal property acquired by the institution through institutional or grant-funded resources.
Key Responsibilities- Receive, organize, and compile information for inventory. Input data into software system, and monitor and maintain inventory record(s) and data. Ensure accuracy and compile procedures.
- Conduct physical inventory of equipment throughout the institution. Monitor and maintain physical inventory, verification and tagging of equipment, and assist with monthly financial schedules.
- Maintain warehouse operations which includes receiving, processing inventory and distribution of equipment, and managing and preparing for public sales of obsolete equipment.
- Provide training and work direction to new employees, answer phones, take messages, and respond or refer questions and follow-up when appropriate.
- Provide fixed asset information to departments and general public regarding fixed asset acquisitions, transfers, disposition, and retirement of equipment.
- Develop appropriate spreadsheet and ad-hoc reports. Route utilizing system reports, write and submit programming requests to produce necessary reporting needs for departments.
- Prioritize workload according to deadline on fixed assets, and categorize and process detail fixed assets information on institution's software tracking system.
- Associate's Degree and two (2) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
- Valid forklift operator license or obtain a Forklift operator certification within six (6) months of employment.
- Experience maintaining warehouse operations and functions such as receiving merchandise, maintaining inventory, and equipment distribution.
- Experience compiling data and generating reports.
- Ability to understand principles of accounting.
- Ability to prioritize workload and adhere to strict deadlines, and be detail-oriented.
- Experience conducting physical inventories and maintaining inventory records and data.
- Effective communication skills.
- Effective customer service and telephone etiquette skills.
- Proficient computer skills to include internet navigation, Microsoft Word, Excel, Access, and Power Point.
- The institution is building a pool of Applicants for part-time staff positions. This pool will be accessed when an opening arises. Your application will remain active for approximately one (1) year from July 2024 to June 2025. After this time, you will need to re-apply if you are still interested in remaining a part of the pool.
- This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the institution's policies and procedures.
- Operating a motor vehicle is an essential job function of this position; all final position candidates will be required to undergo a motor vehicle records check, as permitted and/or required by applicable law, and in accordance with the institution's policies and procedures. Thereafter, motor vehicle records checks will be conducted annually.
- Must possess a valid U.S. driver's license.
- Must be insurable.
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