Office Support Specialist

5 days ago

Midland, Texas, United States Lobos Services Full time
About the Role

Lobos Services is seeking an experienced Office Support Specialist to join our team. As an Office Support Specialist, you will be responsible for providing administrative support to our staff, ensuring efficient and productive office operations, and handling various tasks such as accounts payable and receivable, billing, and coordination with field staff.

The ideal candidate will have a strong background in office administration, excellent multitasking abilities, and proficiency in QuickBooks and OpenInvoice. If you are a detail-oriented and organized individual with excellent communication skills, we encourage you to apply.

Key Responsibilities
  • Administrative Support:
    • Provide administrative support to staff members, including answering phone calls, responding to emails, and preparing reports.
    • Organize and maintain filing systems and ensure accurate record-keeping.
  • Financial Administration:
    • Handle accounts payable and receivable using QuickBooks.
    • Maintain accurate financial records and assist in preparing financial statements.
  • Invoice Processing:
    • Manage billing and invoicing through OpenInvoice.
    • Ensure timely and accurate submission of invoices and follow up on payments.
  • Coordination with Field Staff:
    • Collect and organize job tickets and service reports from field personnel.
    • Communicate effectively with field staff to ensure accurate documentation.
  • General Administrative Tasks:
    • Handle correspondence, prepare reports, and manage office documentation.
    • Perform other duties as assigned to support company objectives.

Requirements:

  • Experience:
    • Minimum of 2 years of experience in office administration.
    • Experience in the oilfield services industry is highly preferred.
  • Technical Skills:
    • Proficiency in QuickBooks and OpenInvoice is essential.
    • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
  • Education:
    • High school diploma required.
    • An associate's or bachelor's degree in Business Administration or a related field is preferred.
  • Skills and Abilities:
    • Excellent organizational and multitasking abilities.
    • Strong written and verbal communication skills.
    • High attention to detail and accuracy.
    • Ability to work independently and solve problems effectively.
    • Strong interpersonal skills and a team-oriented mindset.
  • Knowledge:
    • Familiarity with compliance requirements in the oilfield services sector is a plus.
    • Understanding of general accounting principles and financial reporting.

Benefits:

  • A competitive salary of $60,000 per year.
  • Health, dental, and vision insurance.
  • Paid time off and holidays.
  • Opportunities for professional development and advancement.

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