Medical Data Coordinator
4 weeks ago
As a Medical Data Assistant at HRG Retained Search, you will play a vital role in supporting the administrative and data management functions within a pathology department or medical facility. Your primary responsibilities will revolve around organizing, managing, and maintaining medical data and records, as well as providing secretarial support to the pathology team.
Key Responsibilities:
Data Management:
- Accurately input, update, and maintain medical data and records using electronic health record (EHR) systems or other specialized software.
- Ensure the integrity, confidentiality, and security of medical records in compliance with regulatory standards (e.g., HIPAA).
- Retrieve and compile patient information, laboratory results, diagnostic reports, and other relevant data as needed by healthcare professionals.
Administrative Support:
- Schedule appointments, meetings, and procedures for patients and medical staff.
- Manage incoming and outgoing correspondence, including emails, phone calls, and faxes.
- Assist in preparing and distributing medical reports, presentations, and other documents.
- Maintain an organized filing system for medical records and documents.
Pathology Support:
- Coordinate with pathologists, laboratory technicians, and other healthcare professionals to ensure efficient workflow within the pathology department.
- Assist in preparing and processing tissue samples, including labeling, tracking, and documentation.
- Collaborate with medical staff to manage pathology-specific tasks such as autopsy reports, specimen collection, and laboratory tests.
Communication and Liaison:
- Serve as a point of contact for patients, healthcare providers, and external stakeholders regarding medical data inquiries, appointment scheduling, and other administrative matters.
- Communicate effectively with internal team members to relay important information and ensure smooth operations.
Quality Assurance and Compliance:
- Participate in quality assurance activities related to data accuracy, completeness, and timeliness.
- Adhere to established protocols and procedures to maintain compliance with regulatory standards and institutional policies.
Qualifications:
- High school diploma or equivalent; associate or bachelor's degree in healthcare administration, medical assisting, or related field preferred.
- Proven experience in medical administration, data entry, or healthcare support roles.
- Familiarity with medical terminology, pathology procedures, and electronic health record systems.
- Strong organizational skills with keen attention to detail and accuracy.
- Excellent communication skills, both verbal and written.
- Ability to multitask, prioritize workload, and work effectively in a fast-paced environment.
- Proficiency in computer applications such as Microsoft Office (Word, Excel, Outlook) and EHR software.
- Knowledge of relevant regulatory requirements (e.g., HIPAA) and medical ethics.
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