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Accounting Specialist

2 months ago

Erlanger, Kentucky, United States Virtual Full time
Job Summary

We are seeking a highly skilled and detail-oriented Accounting Specialist to join our team at Virtual. As an Accounting Specialist, you will be responsible for processing journal entries and cash applications for Accounts Payable and Accounts Receivable, verifying vendor accounts, and resolving purchase order, invoice, or payment discrepancies.

Key Responsibilities
  • Process journal entries and cash applications for Accounts Payable and Accounts Receivable
  • Verify vendor accounts, pay vendors, and resolve purchase order, invoice, or payment discrepancies
  • Prepare payments via ACH, P-Card, and wires
  • Collaborate with internal departments to gather, analyze, and interpret relevant financial data
  • Inspect paid and unpaid invoices, including cleared payment inquiries and check voiding, to maintain accurate files and records
  • Post customer payments by cash and verify and enter transactions from lock box and local deposits
  • Verify validity and account discrepancies by obtaining and investigating
  • Assist in the administration of credit insurance programs
  • Process credit applications and handle credit reference requests
  • Review automatic payments to ensure correct coding and authorization, as well as sufficient contracts and documentation
  • Interact with vendors and suppliers daily, responding to all vendor inquiries, researching and resolving invoice discrepancies and issues
  • Track all payments and expenditures, including purchase orders, invoices, invoice statements, and bill of ladings
  • Compare system reports to balances and verify entries
  • Charge expenses to accounts and cost centers
  • Receive, process, verify, and reconcile invoices
  • Reconcile account transactions with the general ledger
  • Perform recordkeeping and prepare financial reports
  • Keep informed of regulatory requirements and best practices in accounting, including maintaining accurate historical records
  • Assist with month-end closing
  • Provide supporting documentation for audits
  • Maintain confidentiality of organization information
  • Prepare year-end 1099 forms
Requirements
  • Associate or Bachelor's degree in Accounting/Finance or two years' work experience in accounting
  • In-depth knowledge of accounts payable principles, accounting standards, and industry regulations
  • SAP experience preferred
  • Keen attention to detail
  • Ability to work independently and as part of a team
  • Strong problem-solving skills and work ethics
  • Excellent verbal, written, and interpersonal communication skills
  • Great time management and organizational skills
  • Excellent collaboration and communication abilities