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Litigation Legal Assistant
2 months ago
Remote Litigation Legal Assistant - Secretary
Experience in a defense law firm is essential; candidates with a background in plaintiff firms will not be considered.
This position allows for full remote work for those located in the PDT or CDT time zones, with a requirement for substantial experience in California courts and e-filing. For candidates residing within 1.5 hours of Los Angeles, a hybrid work model is available, consisting of three days in the office and two days remote.
Flexible working hours commence between 8:30 AM - 5:00 PM or 9:00 AM - 5:30 PM.
Compensation ranges from $80,000 to $95,000, influenced by geographic location, legal expertise, and educational background.
The firm offers exceptional benefits and performance bonuses. You will collaborate with a vibrant team of 10 esteemed lemon law litigation attorneys and partners across California and other regions in the United States.
Why this structure is effective (10 timekeepers):
- Secretaries are not responsible for docketing tasks.
- Document preparation is managed by a dedicated word-processing team.
- Copying and production tasks are handled by the services team.
Proficiency in California state e-Filing and federal e-Filing procedures is mandatory.
This firm boasts one of the most comprehensive integrated legal practices globally, with 45 offices worldwide. It is recognized for its local connections and international reach, providing extensive legal services on a global scale.
The firm is looking for a Legal Assistant/Secretary to join their lemon law litigation Practice Group. You will provide support to 10 attorneys operating from the firm's Los Angeles office and other locations across the U.S.
Applicants should possess a minimum of 2 years of experience as a legal secretary, legal assistant, or paralegal within litigation or lemon law litigation in a law firm. This role will also involve work in other litigation practice areas and corporate law.
Key Responsibilities:
- Draft, edit, and format legal documents, correspondence, memoranda, and emails.
- Execute administrative tasks including preparing expense reports, check requests, client invoices, and time entries as needed.
- Manage e-filing in California and federal courts.
- Organize and maintain client files.
- Oversee attorneys' calendars and coordinate appointments.
- Initiate and respond to client communications.
- Arrange client meetings, travel logistics (both domestic and international), and conferences.
- Perform general administrative duties such as filing, mailing, answering phone calls, and welcoming clients.
- Collaborate effectively with staff, paralegals, and attorneys.
- Stay updated on office procedures and firm technology.
Qualifications:
- A High School diploma is required.
- At least 2 years of litigation experience as a legal assistant, legal secretary, or paralegal.
- Ability to manage a busy desk, multitask, and maintain focus.
- Typing speed of 50-60 words per minute.
- Experience with e-Filing in California and federal courts is required.
- Familiarity with document management systems such as iManage or similar legal document management tools.
- Proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook, along with basic technological and research skills.
This position entails a 37.5-hour workweek, with paid overtime, a stable and growing environment, excellent healthcare benefits, dental and vision coverage, short-term and long-term disability insurance, 20 days of paid time off, ten holidays, discretionary bonuses, and 401k contributions, all within a diverse firm culture.
