Office Operations Coordinator

3 days ago


Wilson, North Carolina, United States Potters Industries Inc Full time
About the Role

We are seeking a skilled and detail-oriented Purchasing and HR Administrator to join our team at Potters Industries Inc. As a key member of our operations team, you will be responsible for providing administrative support in all aspects of office operations, focusing primarily on Administrative, HR, and Purchasing duties.

In this role, you will be responsible for tasks such as filing records, maintaining correspondence, handling payroll, scheduling meetings, and overseeing office supplies. You will also be responsible for ensuring the smooth running of office-related activities.

Key Responsibilities:

  • Operate in compliance with all health, safety, and environmental rules and regulations
  • Perform administrative duties including report writing, scheduling, and filing
  • Payroll: Timesheet and timecard processing
  • HR Duties: Maintain employee records, assist with on-boarding, benefits administration, and new hire paperwork
  • Coordinate temporary employees as needed
  • Assist employees with ADP and other HR applications
  • Track and maintain employee vacation and PTO time
  • Schedule and coordinate annual physicals, flu shots, and other health-related activities for employees
  • Maintain and update employee postings
  • Assist warehouse with administrative duties such as copying, faxing, and collection
  • Order and maintain office supplies and equipment
  • Coordinate office luncheons and meetings
  • Maintain and update the BOSS (Customer Contact Base)
  • Purchasing: Create and process purchase orders for raw materials via SAP
  • Coordinate receiving of production goods and maintain receiving documentation
  • Create and maintain inventory counting sheets; perform audits of inventory if discrepancies occur
  • Record incoming raw cullet and maintain associated documentation (receiving, invoicing, BOLs)
  • Process and enter waste tickets in SAP
  • Process and document vendor verifications and invoices
  • Reconcile credit card statements and expense allocations

Requirements:

  • High School Diploma/GED required
  • College degree in Business or equivalent experience
  • 3 to 5 years of administrative experience
  • 3 to 5 years of experience in a manufacturing environment preferred

Estimated Salary: $53,000 per annum, paid bi-weekly, in Wilson, NC.



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