Freelance Event Producer

2 weeks ago

Tampa, Florida, United States Becore Full time
Job Description

BeCore is a premier experiential marketing agency and event production company with over 20 years of expertise in crafting innovative brand experiences. We are seeking a talented Freelance Producer to join our team.

Key Responsibilities

  • Collaborate with Creative, Client Services, and Business Development teams to develop innovative concepts and ideas for projects.
  • Support initial proposals, pitches, and RFPs, ensuring alignment with client needs and objectives.
  • Develop comprehensive budgets, project timelines, and operational plans tailored to the specific requirements of each project.
  • Partner with the VP of Production in deliverables and pitches.
  • Create detailed budgets for projects upwards of $5M, leveraging previous experience, industry contacts, and thorough research.
  • Monitor project finances closely, tracking expenses, addressing scope changes, and optimizing profitability throughout the project lifecycle.
  • Craft detailed production timelines including key milestones, deliverables, and deadlines.
  • Implement strategies to keep projects on track, anticipate and mitigate potential delays, and ensure timely project delivery.
  • Oversee the seamless transition of projects from initial development to final execution.
  • Ensure continuity and alignment between project objectives and execution strategies.
  • Maintain open lines of communication throughout the project lifecycle and client feedback and concerns, resolve issues, and ensure project deliverables meet or exceed client expectations in partnership with the Client Services team.
  • Empower team members to excel and delegate tasks and projects based on individual strengths, skills, and availability, fostering a positive and collaborative work environment.
  • Monitor project team bandwidth and forecast resource needs to ensure the team is adequately staffed and resourced for upcoming projects, and inform higher management of situations where hours are burning faster or slower than originally scoped.
  • Evaluate existing project management processes and protocols to identify areas for improvement. Support VP of Production in the development of new processes or refine existing ones to enhance efficiency, effectiveness, and consistency in project execution.
  • Provide training and support to team members on new processes and protocols, ensuring understanding and compliance. They implement measures to monitor and evaluate the effectiveness of new processes, driving continuous improvement.
  • Oversee administrative tasks related to project management, ensuring that tasks are completed accurately and in a timely manner.
  • Ensure the timely and expedited execution of internal production processes and requests, supporting the smooth operation of project management and administrative functions.
  • Attend and actively contribute to production and company-wide meetings, providing insights and updates on project status and departmental initiatives.
  • Support the implementation of company-wide systems and practices outside of the production department, promoting consistency and alignment across the organization.

Requirements

  • Bachelor's degree in Business, Marketing, Communications, Public Relations, Entrepreneurship or equivalent field.
  • 6-10 years of real-world experience in Special Events, Event Production, Experiential Marketing, Immersive Theatre Production or other related field.
  • Firm knowledge and experience of producing a variety of events focused on experiential marketing and brand immersion.
  • Project management and leadership experience required; proven ability to manage and develop a team.
  • Experience working in an agency environment preferred.
  • Possession of strong writing and editing skills.
  • Advanced proficiency in Microsoft Office, Google Suite, and Notion.
  • Effective interpersonal, verbal and written communicator and strong negotiation skills.
  • Strong attention to detail and ability to produce accurate and professional documents.
  • Organized individual with the ability to multi-task in a fast-paced, always on environment.
  • A solutions-oriented, positive attitude with the ability to problem solve intuitively and creatively for a variety of challenges.

What We Offer

  • 25% travel expected.
  • Flexibility to work non-traditional hours based on event schedules.
  • Ability to manage administrative tasks efficiently.
  • Physical requirements including sitting for extended periods, standing/walking for onsite work, occasional lifting/moving of up to 25 pounds.
  • Must have personal vehicle for occasional local travel; mileage compensation provided.

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