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Finance Operations Manager

2 months ago

New Haven, Connecticut, United States City of New Haven Full time
Job Description

Introduction

The City of New Haven is in search of a meticulous and seasoned Finance Operations Manager. This pivotal role involves overseeing and directing financial functions, including budgeting, governmental accounting, and grant management. The ideal candidate will possess robust analytical capabilities, a comprehensive understanding of municipal finance, and a dedication to ensuring adherence to relevant laws and regulations. If you are enthusiastic about public finance and committed to enhancing the fiscal stability of our community, we welcome your application.

PRIMARY FUNCTIONS

This position entails highly responsible accounting and administrative tasks that involve planning, directing, managing, and supervising financial activities, operations, and reporting related to finance, governmental accounting, budgeting, and grants administration as assigned. Responsibilities include, but are not limited to, leading the accounting program(s) within designated department(s) and assisting administrative personnel regarding accounting principles and applicable grant requirements, fiscal control, and budgetary tasks. The role also involves monitoring, implementing, and recommending improvements for internal controls, processes, policies, procedures, and reporting standards.

Work is conducted with significant independent judgment regarding methods and procedures, as well as in the final analysis. Financial administrative support includes reviewing work for thoroughness and the validity of conclusions and recommendations.

Hybrid remote work options may be available for certain aspects of the role once established work routines are in place.

TYPICAL DUTIES AND RESPONSIBILITIES

  • Prepares, reviews, and analyzes monthly financial statements, including trial balances, financial reports, balance sheets, revenue and expenditure statements, and designated reserves, along with any necessary internal or external reports.
  • Reviews, analyzes, and presents annual financial statements.
  • Maintains records of all revenues and provides recommendations for budget forecasts and adjustments.
  • Prepares and reviews various financial reports, such as cash flow and revenue forecasts, budget reports, and other necessary documentation.
  • Develops and implements financial policies and procedures related to applicable federal and state grants and associated accounting functions. Audits entries to the general ledger and subsidiary ledgers.
  • Assists in the formulation of annual budgets.
  • Oversees and engages in the development and management of the department budget; approves forecasts of funds required for staffing, equipment, materials, and supplies; authorizes expenditures and implements budgetary adjustments as necessary.
  • Trains staff on internal financial policies, financial internal controls, and other financial/budgetary policies and procedures as assigned.
  • Prepares and reviews resolutions, ordinances, and notices as directed.
  • Reconciles amounts owed to other City funds.
  • Monitors programs and policies of other agencies or entities that may impact the City's financial operations and provides guidance to City coordinators, Department Heads, and fiscal personnel as assigned.
  • Conducts special projects as assigned by the Director or Mayor's Office.
  • Performs other related duties as assigned.

EDUCATION, QUALIFICATIONS & EXPERIENCE

Graduation from an accredited college or university with a Bachelor's degree in Public Administration, Business Administration, Economics, Finance, Accountancy, or a related field; 2 to 3 years of relevant experience in budgeting, financial analysis, or public policy; or any equivalent combination of education and experience sufficient to provide the applicant with the knowledge, abilities, and skills to successfully perform the essential functions of the job.

KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

  • Knowledge of generally accepted accounting principles applicable to local governments.
  • Familiarity with methods and techniques of governmental accounting, statistics, and financial analysis.
  • Understanding of budget forecasting techniques.
  • Knowledge of principles and practices of municipal budget preparation and administration.
  • Ability to identify and resolve complex accounting transactions.
  • Capability to prepare administrative and financial reports.
  • Proficiency in using standard office equipment such as copiers, scanners, telephones, and fax machines.
  • Competence in utilizing standard computer applications for data entry and document management.
  • Detail-oriented with the ability to maintain both digital and paper filing systems.
  • Excellent communication and writing skills to effectively interact with employees and produce reports.
  • Ability to convey information in a manner suited to the audience's needs, either verbally or in writing, to ensure understanding.
  • Capability to develop presentations and communicate ideas to individuals or groups using various media tools.
  • Ability to work independently and follow instructions.
  • Strong attention to detail and organizational skills.
  • Ability to establish and maintain effective working relationships with employees, city officials, the business community, and the public.