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Event Coordination Specialist

2 months ago

Las Vegas, Nevada, United States Elopea LLC Full time
Job Overview

Elopea LLC is seeking a passionate and meticulous Event Coordination Specialist to support clients in planning and executing memorable weddings. The ideal candidate will be responsible for gathering vendor quotes, adjusting budgets as necessary, and managing client payments for services rendered. A key aspect of this role includes developing a comprehensive timeline for wedding-day activities to ensure everything proceeds seamlessly.

To excel in this position, you should be organized and capable of navigating challenging situations with ease. A successful Event Coordination Specialist will stay updated on the latest trends in the wedding industry and possess outstanding communication, organizational, and customer service skills.

Key Responsibilities:
  • Conducting initial consultations with clients to explore available wedding packages, desired themes, and budget considerations.
  • Collaborating with clients to finalize wedding details, including venue selections, entertainment options, catering services, and decoration styles.
  • Arranging meetings for clients to visit potential wedding venues and meet with various vendors, such as florists, photographers, caterers, bakers, and invitation designers.
  • Negotiating contracts with chosen vendors and overseeing payment processes.
  • Ensuring timely printing of wedding invitations, programs, and place cards.
  • Coordinating the transport of necessary wedding supplies and equipment to the venue.
  • Safeguarding clients' wedding gifts and personal belongings in a designated vehicle or storage area.
  • Monitoring all activities on the wedding day to guarantee a smooth operation.
Qualifications:
  • A degree in hospitality management or a related field is preferred.
  • Certification from the American Association of Certified Wedding Planners (AACWP) is a plus.
  • Demonstrated experience in wedding or event planning.
  • Proficiency in Microsoft Office applications.
  • Knowledge of various religious customs and practices.
  • Strong networking and negotiation abilities.
  • Excellent problem-solving, organizational, and time management skills.
  • Exceptional communication and customer service capabilities.
  • Detail-oriented, methodical, and innovative.

This role offers a unique opportunity to connect with a network of entrepreneurs and engage in an industry poised for transformation.