Senior Administrative Assistant

3 weeks ago


Oneida, New York, United States HP Hood Full time
Job Title: Senior Clerk

We are seeking a highly organized and detail-oriented Senior Clerk to join our team at HP Hood. As a Senior Clerk, you will provide administrative support to leadership staff, maintain accurate files and record keeping, and coordinate various administrative tasks.

Key Responsibilities:
  • Maintain accurate files and record keeping
  • Provide administrative support to leadership staff
  • Type memos, forms, letters, reports, and envelopes
  • Coordinate and administer facility phone system
  • Distribute faxes, copies, and mail daily
  • Assist and support Office Coordinator as needed or directed
  • Make copies and distribute
  • Analyze, correct, and enter daily data collection systems as needed by department
  • Prepare and distribute facility information to leadership
  • Responsible for clean ticket process and transportation tracking through technological systems
  • Maintain a clean, neat, and professionally organized front office and lobby areas
  • Represent HP Hood professionally and reinforce a positive brand image
  • Support SQF by maintaining the Control of Documents and Control of Records programs
  • Administer the plant security policy to visitors, including GMPs
  • Support SQF by completing job tasks and maintaining the work area in a sanitary manner
  • Enter finished goods production
  • Adjust and accept batch tickets in the Hood system
  • Balance and print the Plant shrinkage report
  • Responsible for weekly reports
  • Responsible for ordering office supplies, janitorial supplies, and misc. supplies
  • Key contact for the Recall program in locating primary packaging lot number used in house
  • Key contact for the Recall program in the ingredient receiving lot numbers used in house
  • Backup for the Administrative Receptionist
Requirements:
  • Ability to type at least 50 words a minute
  • Excellent organizational skills
  • Excellent verbal communication and human relation skills
  • Excellent clerical skills and perception
  • High School Diploma or equivalent
  • Training and/or experience as a secretary or other clerical assignment
Skills and Competencies:
  • Synthesizes complex or diverse information
  • Adapts to changes in the work environment
  • Manages competing demands
  • Works well in group problem-solving situations
  • Uses reason even when dealing with emotional topics
  • Builds commitment and overcomes resistance
  • Prepares and supports those affected by change
  • Speaks clearly and persuasively in positive or negative situations
  • Establishes and maintains effective relations
  • Exhibits tact and consideration
  • Competent in required job skills and knowledge
  • Exhibits confidence in self and others
  • Demonstrates accuracy and thoroughness
  • Looks for ways to improve and promote quality
Physical Requirements:
  • Standing: Occasionally
  • Sitting: Most of the day (a minimum of 5 hours)
  • Walking: Occasionally
  • Bending: Occasionally
  • Twisting of Spine: Occasionally
  • Lifting: Light (less than 50 lbs)
  • Carrying: Light (30 – 50 lbs)
  • Pushing/Pulling: under 75 lbs without assistance

HP Hood is an Equal Opportunity Employer Female/Minority/Veteran/Disabled. We celebrate our differences and foster an inclusive work environment.



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