Senior Administrative Assistant
3 weeks ago
We are seeking a highly organized and detail-oriented Senior Clerk to join our team at HP Hood. As a Senior Clerk, you will provide administrative support to leadership staff, maintain accurate files and record keeping, and coordinate various administrative tasks.
Key Responsibilities:- Maintain accurate files and record keeping
- Provide administrative support to leadership staff
- Type memos, forms, letters, reports, and envelopes
- Coordinate and administer facility phone system
- Distribute faxes, copies, and mail daily
- Assist and support Office Coordinator as needed or directed
- Make copies and distribute
- Analyze, correct, and enter daily data collection systems as needed by department
- Prepare and distribute facility information to leadership
- Responsible for clean ticket process and transportation tracking through technological systems
- Maintain a clean, neat, and professionally organized front office and lobby areas
- Represent HP Hood professionally and reinforce a positive brand image
- Support SQF by maintaining the Control of Documents and Control of Records programs
- Administer the plant security policy to visitors, including GMPs
- Support SQF by completing job tasks and maintaining the work area in a sanitary manner
- Enter finished goods production
- Adjust and accept batch tickets in the Hood system
- Balance and print the Plant shrinkage report
- Responsible for weekly reports
- Responsible for ordering office supplies, janitorial supplies, and misc. supplies
- Key contact for the Recall program in locating primary packaging lot number used in house
- Key contact for the Recall program in the ingredient receiving lot numbers used in house
- Backup for the Administrative Receptionist
- Ability to type at least 50 words a minute
- Excellent organizational skills
- Excellent verbal communication and human relation skills
- Excellent clerical skills and perception
- High School Diploma or equivalent
- Training and/or experience as a secretary or other clerical assignment
- Synthesizes complex or diverse information
- Adapts to changes in the work environment
- Manages competing demands
- Works well in group problem-solving situations
- Uses reason even when dealing with emotional topics
- Builds commitment and overcomes resistance
- Prepares and supports those affected by change
- Speaks clearly and persuasively in positive or negative situations
- Establishes and maintains effective relations
- Exhibits tact and consideration
- Competent in required job skills and knowledge
- Exhibits confidence in self and others
- Demonstrates accuracy and thoroughness
- Looks for ways to improve and promote quality
- Standing: Occasionally
- Sitting: Most of the day (a minimum of 5 hours)
- Walking: Occasionally
- Bending: Occasionally
- Twisting of Spine: Occasionally
- Lifting: Light (less than 50 lbs)
- Carrying: Light (30 – 50 lbs)
- Pushing/Pulling: under 75 lbs without assistance
HP Hood is an Equal Opportunity Employer Female/Minority/Veteran/Disabled. We celebrate our differences and foster an inclusive work environment.
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