Administrative Specialist Senior
1 week ago
Estrella Mountain Community College (EMCC) is seeking an experienced Administrative Specialist Senior to provide advanced administrative office support and program coordination activities for the Occupational Education division.
Key Responsibilities:- Provide primary administrative support for various institutes, including Administration of Justice, Automated Industrial Technology, Business, Culinary, Teacher Education, and Speech and Language Pathology (SLPA)
- Coordinate and maintain textbook organization, office supplies, and mail pick-up, appointment scheduling
- Fiscal responsibilities, including creation of purchase orders, department credit card purchases, division budget(s) monitoring, and financial record keeping
- Files and maintains confidential personnel records
- Assists with hiring and onboarding of new adjunct and residential faculty
- Maintains academic records/files required for institutional accreditation
- Maintains distribution email lists for division and adjuncts
- Supports the division through business systems, including FMS, SSRS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc.
- Associate's Degree from a regionally accredited institution and two (2) years of full-time equivalent administrative office support or related experience
- OR High school diploma/GED and four (4) years of full-time equivalent administrative office support or related experience
- An equivalent combination of education and/or directly related work experience sufficient to successfully perform the essential duties of the position
- Three (3) years of full-time administrative office support or related experience
- Three (3) years of experience with purchasing processes using a Financial Management System (FMS) or other financial software
- Three (3) years of experience with entering and editing academic course schedules for multiple programs within an academic division, using a Student Information System / other scheduling software
- Three (3) years of experience in maintaining academic and personnel records, including organization of data using physical and electronic filing systems
- Three (3) years of experience providing customer service to internal and external constituents
- Three (3) years of experience using multiple computer software programs, including Google tools, Excel, Microsoft Suite, Adobe, Photoshop, and InDesign
The Maricopa County Community College District (MCCCD) offers a competitive, comprehensive benefits program that provides support for every life stage and lifestyle in our community.
- 20 paid observed holidays
- Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
- Paid vacation, sick, and personal time
- Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
- Annual professional development growth funding
- Tuition reimbursement for employees and dependents
- Flexible work schedules
- Maricopa Employee Health & Wellness Program
- Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying)
- 10+ Maricopa Affinity Resource Employee Groups
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Please ensure your materials clearly provide the following information:
- Clearly illustrate how prior experience, knowledge, and education meet the minimum and desired qualifications for this position
- Indicate whether former or current employment is Full-Time or Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
- Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position
- Three professional references, preferably current and/or former supervisors
Estimated first review on November 11, 2024
Must apply by 11:59 P.M. on November 10, 2024, to be considered
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