Administrative Specialist Senior

1 week ago


Avondale, Arizona, United States Maricopa Community College District Full time
Job Title: Administrative Specialist Senior

Estrella Mountain Community College (EMCC) is seeking an experienced Administrative Specialist Senior to provide advanced administrative office support and program coordination activities for the Occupational Education division.

Key Responsibilities:
  • Provide primary administrative support for various institutes, including Administration of Justice, Automated Industrial Technology, Business, Culinary, Teacher Education, and Speech and Language Pathology (SLPA)
  • Coordinate and maintain textbook organization, office supplies, and mail pick-up, appointment scheduling
  • Fiscal responsibilities, including creation of purchase orders, department credit card purchases, division budget(s) monitoring, and financial record keeping
  • Files and maintains confidential personnel records
  • Assists with hiring and onboarding of new adjunct and residential faculty
  • Maintains academic records/files required for institutional accreditation
  • Maintains distribution email lists for division and adjuncts
  • Supports the division through business systems, including FMS, SSRS, HCM, SIS, Google Calendar/Drive/Sheets/Slides/Docs, R25 reservation system, etc.
Requirements:
  • Associate's Degree from a regionally accredited institution and two (2) years of full-time equivalent administrative office support or related experience
  • OR High school diploma/GED and four (4) years of full-time equivalent administrative office support or related experience
  • An equivalent combination of education and/or directly related work experience sufficient to successfully perform the essential duties of the position
Preferred Qualifications:
  • Three (3) years of full-time administrative office support or related experience
  • Three (3) years of experience with purchasing processes using a Financial Management System (FMS) or other financial software
  • Three (3) years of experience with entering and editing academic course schedules for multiple programs within an academic division, using a Student Information System / other scheduling software
  • Three (3) years of experience in maintaining academic and personnel records, including organization of data using physical and electronic filing systems
  • Three (3) years of experience providing customer service to internal and external constituents
  • Three (3) years of experience using multiple computer software programs, including Google tools, Excel, Microsoft Suite, Adobe, Photoshop, and InDesign
Benefits:

The Maricopa County Community College District (MCCCD) offers a competitive, comprehensive benefits program that provides support for every life stage and lifestyle in our community.

  • 20 paid observed holidays
  • Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
  • Paid vacation, sick, and personal time
  • Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
  • Annual professional development growth funding
  • Tuition reimbursement for employees and dependents
  • Flexible work schedules
  • Maricopa Employee Health & Wellness Program
  • Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying)
  • 10+ Maricopa Affinity Resource Employee Groups
How to Apply:

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Please ensure your materials clearly provide the following information:

  • Clearly illustrate how prior experience, knowledge, and education meet the minimum and desired qualifications for this position
  • Indicate whether former or current employment is Full-Time or Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
  • Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position
  • Three professional references, preferably current and/or former supervisors

Estimated first review on November 11, 2024

Must apply by 11:59 P.M. on November 10, 2024, to be considered



  • Avondale, Arizona, United States Maricopa Community College District Full time

    Job Title: Administrative Specialist SeniorEstrella Mountain Community College (EMCC) is seeking an experienced Administrative Specialist Senior to provide advanced administrative office support and program coordination activities for the Occupational Education division.Key Responsibilities:Provide primary administrative support for the Administration of...


  • Avondale, Arizona, United States Maricopa Community College District Full time

    Job SummaryEstrella Mountain Community College (EMCC) is seeking an Administrative Specialist Senior to provide advanced administrative office support and program coordination activities for the Occupational Education division. This position serves as the first point of contact for inquiries and requests, providing strong customer service and support to...


  • Avondale, Arizona, United States Maricopa Community College District Full time

    Job SummaryEstrella Mountain Community College (EMCC) is seeking an experienced Administrative Specialist Senior to provide advanced administrative office support and program coordination activities for the Occupational Education division. This role will serve as the first point of contact for inquiries and requests, providing exceptional customer service to...


  • Avondale, Arizona, United States Caliber Collision Centers Full time

    Job SummaryCaliber Collision Centers is seeking a highly skilled and organized Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our front office team, ensuring accurate and timely payroll and HR-related administration, and maintaining accounts receivable, accounts payable, and...


  • Avondale, Arizona, United States TEMPLAR ELECTRIC LLC Full time

    Job SummaryTemplar Electric, LLC is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our office branch, ensuring seamless day-to-day operations.Key ResponsibilitiesApprove all timecards and input PTO, vacation, and sick time into ADP.Assist with...


  • Avondale, Arizona, United States ReMax Professionals Full time

    Dynamic Administrative AssistantWe're seeking a highly motivated and organized Administrative Assistant to support our team at Re/Max Professionals. This role involves performing a wide range of administrative and clerical tasks to ensure the smooth functioning of the office and provide support to management and other staff members.Key...


  • Avondale, Arizona, United States City of Avondale, AZ Full time

    Job SummaryWe are seeking a highly skilled Senior Management Analyst to join our Human Resources Department. This is a full-time position with benefits, and the ideal candidate will have experience working with HRIS systems and developing and revising HR policies.Key ResponsibilitiesProvide professional-level HRIS support to maintain the integrity and...


  • Avondale, Arizona, United States Harbor Freight Tools USA, Inc. Full time

    Senior Retail Stocking Associate RoleA valued member of a high-performing team, the Senior Retail Stocking Associate plays a crucial role in ensuring seamless inventory management and customer satisfaction. As a key contributor, you will be empowered to take ownership of your work and make a meaningful impact on our retail operations.Key...


  • Avondale, Arizona, United States City of Avondale Arizona Full time

    Senior Street Maintenance WorkerThe City of Avondale is seeking a highly skilled Senior Street Maintenance Worker to join the Public Works Department. This is a full-time position with benefits, requiring the ability to drive and operate heavy equipment.Key Responsibilities:Drive and operate heavy equipment, including trucks and maintenance vehicles.Inspect...


  • Avondale, Arizona, United States Government Jobs Full time

    Job SummaryThe Government Jobs organization is seeking a highly skilled Water Production Specialist to join their team. As a Senior Water Treatment Operator, you will be responsible for monitoring, operating, and maintaining water production infrastructure at the City's well sites, booster station sites, and interconnect sites. This is a full-time position...


  • Avondale, Arizona, United States Anholt Technologies Full time

    Helpdesk Support SpecialistAt Anholt Technologies, we are seeking a highly skilled and experienced Helpdesk Support Specialist to join our team. As a Helpdesk Support Specialist, you will be the primary point of contact for in-office and remote user support, providing timely and effective solutions to technical issues.Key Responsibilities:Triage and...


  • Avondale, Arizona, United States Sprouts Farmers Market Full time

    Job SummaryWe are seeking a highly skilled and experienced Senior Meat/Seafood Clerk to join our team at Sprouts Farmers Market. As a Senior Meat/Seafood Clerk, you will be responsible for providing exceptional customer service, maintaining a high level of product knowledge, and ensuring the efficient operation of the meat and seafood department.Key...


  • Avondale, Arizona, United States GovernmentJobs Full time

    Job SummaryWe are seeking a highly skilled Senior Water Production & Treatment Operator to join our Public Works Department. As a key member of our team, you will be responsible for supporting the operations and maintenance activities of our Water Production & Treatment Division.Key ResponsibilitiesMonitor and operate water production infrastructure at well...


  • Avondale, Arizona, United States Community Bridges Full time

    Job SummaryThe Peer Support Specialist provides experience, strength, and hope to individuals, their families, and significant others presenting for care to minimize the emotional impact of treatment and increase the likelihood of recovery along with the likelihood of continued care once discharged.The Peer Support Specialist also assists in the transition...


  • Avondale, Arizona, United States Government Jobs Full time

    Job SummaryThe Government Jobs department is seeking a highly skilled Senior Water Production & Treatment Operator to join our team in the Public Works Department. This is a full-time position with benefits, offering a competitive salary and opportunities for growth and development.Key ResponsibilitiesMonitor and operate water production infrastructure at...

  • Medical Assistant

    1 month ago


    Avondale, Arizona, United States OrthoArizona Full time

    OrthoArizona is a premier orthopedic and musculoskeletal care group in Arizona, dedicated to serving the Greater Phoenix community since 1994. Our team of over 200 healthcare providers, including 70 orthopedic specialists, serves all orthopedic and sports medicine needs from 25 clinics across the Valley. We are now hiring talented Medical Assistants of all...


  • Avondale, Arizona, United States Anholt Technologies Full time

    Job Summary:We are seeking a highly skilled Helpdesk Support Specialist to join our team at Anholt Technologies. As a Helpdesk Support Specialist, you will be the primary point of contact for in-office and remote user support via tickets, calls, and emails.Responsibilities:Triage and troubleshoot issues with software, laptops, printers, and other technical...


  • Avondale, Arizona, United States CIVCO Radiotherapy Full time

    Job Title: Helpdesk Support SpecialistCQ Medical is a global leader in radiation oncology medical devices for patient positioning and focuses on offering high-quality, innovative devices.Our team is passionate about enhancing outcomes for cancer patients worldwide and stays committed to our values.We provide a comprehensive benefits package, value work-life...


  • Avondale, Arizona, United States Wyndy LLC Full time

    We are seeking a highly adaptable and reliable individual to provide essential support across various tasks and projects. This role offers a great opportunity to work in a dynamic and varied environment, providing administrative assistance to the team.Key Responsibilities:Provide general support to the team in day-to-day operationsAssist with administrative...


  • Avondale, Arizona, United States Gateway Chevrolet AZ Full time

    Warranty Administrator Job OpportunityGateway Chevrolet AZ is seeking a highly skilled Warranty Administrator to join our team. As a key member of our Service Department, you will play a crucial role in ensuring seamless warranty claims processing and customer satisfaction.Key Responsibilities:Receive and verify warranty tickets from advisors and...