Department Manager 4

4 weeks ago


Detroit, Michigan, United States Wayne County Government Full time
Job Summary

The Department Manager 4 serves as the Project/Contract Manager to plan, direct, or coordinate the activities of buyers, purchasing officers, and related workers involved in purchasing materials, products, and services for medium to large size construction, renovation, service and repair projects. This role assists in bidding and awarding professional service and contractor contracts. The successful candidate will also be responsible for obtaining drawings, specifications, price lists, etc. to be used to design, develop bidding and construction. As the department's representative, they will interact with architects, engineers, construction managers, consultants, and clients. The Department Manager 4 will keep supervisors apprised of issues beyond the original scope of work and provide recommended solutions. If necessary, they will prepare the appropriate documents to obtain project funding. The role also involves reviewing specifications and obtaining quotes for major project-related purchases. The Department Manager 4 will utilize current County-wide and or department-specific software to complete assignments.

Key Responsibilities

Manage multiple projects at once while ensuring that all are completed on time.
Monitor budgets to ensure they are being maintained throughout the duration of awarded contracts.
Coordinate with architects, engineers, suppliers, and other third parties.
Evaluate bids from contractors to determine which company should be awarded the contract.
Estimate cost required to complete projects including labor and material.
Maintain and update a schedule and phasing plan for facility projects.
Work with Procurement to bid contracts-this includes preparing scope of work for improvements and coordinating construction documents with consultants.
Work with internal building maintenance and trades to coordinate standard maintenance of facilities.
Review and acquire Department approval of all Total Contract Management (TCM) procurements.
Work closely with DPS Contract Manager to provide assistance coordinating with DPS-ESD unit Managers on all TCM submissions.
Ensure departmental compliance with a multitude of contracts, procurement, and Purchasing Division requirements.
Achieve all contract-related materials electronically using contract management system.
Coordinate and assist DPS-ESD Unit in contract management including submission of freeze forms, requisitions, etc.
Follow up with Vendors, Divisions, and Corporation Counsel on missing items & revisions to contracts.
Perform other related duties as assigned.

Requirements

Bachelor's degree from a recognized college or university.
Four years of experience working in the public sector following procurement and contract management guidelines.

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