Office Clerk
3 weeks ago
Provides a variety of clerical and receptionist office support services for the operation of assigned school or program.
Essential Functions- Answers telephone calls, directs calls, takes messages and/or provides general information to callers and visitors.
- Provides customer service representative between Facilities and school sites.
- Receives, date stamps and distributes mail, packages, bulletins and flyers.
- Compiles, maintains, updates, monitors, tracks and researches various work orders in Schooldude database.
- Sets up requisitions, purchase orders and processes invoices.
- Obtains estimates and arranges orders for printing, various lighting, tools, parts and equipment. Orders office supplies.
- Integrated pest management.
- Maintains and troubleshoots office equipment or contacts vendor for contract or warranty services.
- Performs other duties as assigned or required.
- Knowledge of applicable Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures.
- Knowledge of the principles of customer service methods and techniques.
- Knowledge of the principles of confidential files, records and database management.
- Knowledge of general office practices and procedures.
- Skill in reading, interpreting, understanding and applying relevant Federal, state, county and city statutes, rules, regulations, ordinances and codes and PUSD policies and procedures.
- Skill in verbal and written communications, business English, grammar and punctuation.
- Skill in maintaining office areas and equipment in clean professional manner.
- Skill in utilizing problem solving and customer service techniques to direct, inform or resolve issues for visitors and staff.
- Skill in establishing and maintaining effective working relations with co-workers, vendors, students, parents, the general public and others having business with the school district.
- Skill in operating a personal computer utilizing a variety of software applications.
High School Diploma or GED, AND two (2) years of relevant receptionist, clerical, customer service, office support or closely related experience; OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
Other Requirements- Must be able to pass a fingerprint and background clearance check.
- May be required to work outside normal working hours.
- May be required to lift and/or carry heavy, bulky supplies, materials, equipment and other items weighing up to 35 pounds.
- May be required to obtain and maintain a valid Arizona driver's license.
- May be required to demonstrate fluency in and English.
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