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Senior Finance and Executive Coordinator

2 months ago

Weymouth, Massachusetts, United States Electroswitch Full time

Electro Switch Corp is in search of a seasoned Finance and Executive Assistant to provide comprehensive support to our leadership team at the corporate office. This role encompasses essential financial duties along with the management of travel logistics and confidential communications.

Key Responsibilities:

  • Deliver outstanding administrative assistance to the executive leadership team.
  • Handle financial responsibilities including invoice processing, daily cash reconciliation, monthly bank statement reviews, journal entry postings, and maintaining the corporate trial balance.
  • Reconcile vendor invoices on a monthly basis.
  • Support project initiatives, prepare materials, and manage internal/external communications for executive meetings.
  • Build and maintain strong working relationships with various stakeholders across the organization.
  • Organize and manage communications with internal and external teams, ensuring detailed records of correspondence are maintained.
  • Assist in managing the Company’s employee benefits program.
  • Consolidate materials and information for executive meetings.
  • Identify opportunities to enhance leadership effectiveness in managing schedules.
  • Handle sensitive and confidential information with utmost discretion.

Qualifications:

  • An Associate's degree coupled with over 10 years of administrative and finance experience.
  • Exceptional organizational skills with a keen attention to detail.
  • Proficient in Microsoft Office Suite, capable of preparing and organizing complex documents in Word, Excel, PowerPoint, and Adobe.
  • Prior experience with QuickBooks or similar accounting software is preferred.
  • Demonstrated ability to manage multiple priorities effectively.
  • Self-motivated with the ability to work independently, anticipating needs through proactive project management.
  • Able to adapt to changing priorities and responsibilities.
  • Experience acting as Secretary to a Board of Directors is advantageous.
  • Highly developed verbal and written communication skills, with the ability to craft correspondence that aligns with industry standards and company protocols.
  • Proven ability to meet deadlines and adapt to rapidly changing demands.
  • Experience in managing confidential information is essential.
  • Immediate availability and a proactive approach are highly valued.
  • Strong organizational and analytical skills that enable seamless management of multiple tasks with excellent attention to detail.

Benefits:

Electroswitch offers a competitive benefits package, including 10 paid holidays annually, paid sick and vacation time, health, dental, and vision insurance, company-paid life insurance, and a 401k retirement plan with company matching.

Equal Employment Opportunity:

Electroswitch is committed to providing equal employment opportunities for all current and prospective employees, ensuring that all employment terms are free from discrimination based on race, color, sex, age, religion, national origin, disability, protected veteran status, military status, gender identity, sexual orientation, or any other protected characteristic.

Electroswitch will provide reasonable accommodations to enable individuals with disabilities to participate fully in the interviewing and hiring process and during their employment, in compliance with applicable laws.