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Commercial Real Estate/Corporate Legal Assistant
1 month ago
We are seeking a highly organized and detail-oriented Commercial Real Estate/Corporate Legal Assistant to join our team at Rudman & Winchell LLC. The successful candidate will provide administrative support to our commercial real estate and corporate legal departments, handling a variety of secretarial functions and tasks.
Key Responsibilities- Manage client and general corporate files, conducting conflict-of-interest checks and performing periodic reviews to identify inactive files for potential closure.
- Process incoming and outgoing mail, ensuring timely dispatch and selecting appropriate express delivery services.
- Answer and direct telephone calls, recording accurate messages as needed.
- Prepare and edit documents drafted by attorneys, utilizing legal formats and terminology.
- Assist with closings and post-closing tasks, coordinating with banks and relevant parties.
- Prepare title insurance reports, commitments, and policies.
- Collaborate with other corporate department support staff to prepare annual minutes.
- Maintain the corporate client database, ensuring all client information is current.
- Perform additional tasks as requested, including document editing and other duties as needed.
- Detail-oriented with excellent analytical capabilities.
- Knowledge of legal principles, practices, and terminology for real estate and corporate transactions.
- Ability to read and write, with good quality keyboarding skills and intermediate level knowledge/experience with Microsoft Office and document management applications.
- Ability to assemble files and to file information utilizing alphabetical, numerical, and chronological filing guidelines.
- Highly organized, with the ability to manage multiple tasks, establish priorities, and meet all deadlines.
- Excellent oral and written communications skills, with polished, professional interpersonal skills.
- Normal office environment with little exposure to excessive noise, temperature, and the like.
- Extensive sitting may be required.
- Extensive standing or walking may be required, depending on attorney requirements.
- Reaching above shoulder levels and occasional use of ladder or step stool may be required.
- This position requires one to lift under 10 pounds on a consistent basis and occasionally up to 40 pounds.
We offer a competitive salary, comprehensive benefits package, and a supportive work environment. If you are a dedicated and skilled legal professional looking to support a growing real estate department, we encourage you to apply.
