Executive Assistant
4 days ago
**Company Overview:**
ARCH Production & Design is an award-winning custom design and fabrication studio focused on creating meaningful work through sustainable design and innovative craftsmanship. We deliver high-impact, strategic solutions to craft memorable brand experiences and environments.
**About the Role:**
We are seeking a highly organized and detail-oriented Executive Assistant to join our team in New York City. The successful candidate will assist the CEO/COO in ensuring the timely and accurate management of the overall organization, with specific daily responsibilities for pricing management, accounts payable, account receivables, and general office management.
The ideal candidate will have excellent communication skills, both written and verbal, and be able to maintain accurate records and files. They will also be proficient in QuickBooks Online and have experience with accounts payable and receivable, as well as vendor and client management.
This role offers a competitive salary of $65,000 - $75,000 per year, depending on experience, plus benefits and opportunities for professional growth and development.
Key Responsibilities:
- Maintain accurate filing systems within the office
- Human Resources (benefits, new hire paperwork/orientation, maintaining files and personnel information, arranging for back-up coverage when people are out)
- Accounts Payable and Receivable
- Maintain accurate vendor and client accounts and codify related invoices and expenses and payments
- Ensure bills are paid according to their payment terms, are paid on time, and entered into system
- Reconcile all cash, checks and credit card payments
- Communicate with all teams, suppliers, and clients any discrepancies with pricing, credits, shipping, or any other issues
Requirements:
- 3+ years of experience as an Executive Assistant or similar role
- Excellent organizational and communication skills
- Proficient in QuickBooks Online and accounting software
- Experience with accounts payable and receivable, vendor and client management
About Us:
ARCH Production & Design is an award-winning custom design and fabrication studio focused on creating meaningful work through sustainable design and innovative craftsmanship. We deliver high-impact, strategic solutions to craft memorable brand experiences and environments.
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