Financial Operations Coordinator

1 week ago


Lynden, Washington, United States Childcare Worldwide Full time
Job Title: Finance Clerk

At Childcare Worldwide, we are seeking a highly organized and detail-oriented Finance Clerk to join our team. As a Finance Clerk, you will play a critical role in supporting our mission to serve children in need through the love of Christ by ensuring the efficient and accurate processing of incoming donations.

Key Responsibilities:
  • Coordinate mail pick-up from the local post office and ensure timely receipt of donations.
  • Accurately process incoming mail-in donations, including checks, and digitize all physical records for secure online storage.
  • Process web and automatic transactions (EFT and credit/debit card).
  • Reconcile gift deposit records in our CRM database with processor records and banking transactions to ensure accuracy.
  • Import daily deposit data from the CRM into QBO.
  • Manage source codes for events, mailings, and campaigns.
  • Provide clear and positive communication to donors via phone, email, and letters, responding to inquiries about donations and gift processing.
  • Prepare and distribute gift tax receipts, and monthly statements for recurring donors, and handle communication with donors who are behind on scheduled contributions.
  • Act as key contact person for state charitable registrations, working with our contractor to provide data, answer questions, and review submissions.
  • Provide support to Donor Care by filling in with phone support as needed, and helping donors with their inquiries in a warm, friendly manner.
  • Assist in providing gift data for yearly audits and answering auditor questions, as required.
Requirements:
  • Attention to Detail: You excel in managing tasks that require accuracy, organization, and efficiency.
  • Tech-savvy: Comfortable with spreadsheets (Excel / Google Sheets), databases, and quickly learning new software.
  • Communication skills: Strong ability to communicate clearly and warmly in writing and verbally, including handling challenging conversations with grace.
  • Work-from-Home Proficiency: A dedicated home office setup, paired with the discipline and independence needed to thrive remotely.
  • Background in Accounting/Bookkeeping (Preferred): Familiarity with accounting principles and practices is helpful but not required.
  • Donor Focused: A genuine interest in providing exceptional service to our donors, ensuring their experience reflects Childcare Worldwide's commitment to relational excellence.
  • Heartfelt faith in Jesus Christ: A deep, personal relationship with Jesus that is the foundation for your life and work, guiding your desire to serve children within the loving framework of Christian faith.
  • Joyful Spirit: An attitude that reflects the Fruit of the Spirit in every interaction.
  • Team Collaborator: Experience and success working within cross-departmental teams, fostering unity and shared achievements.
  • Agile Management: The ability to effectively prioritize and manage multiple projects with grace and strategic insight.
  • Service Driven: A deep-seated desire to help others, motivated by compassion and a commitment to making a difference.
  • Trust and Integrity: A successful background check clearance underscoring a commitment to integrity and the safety of our community.
Benefits:
  • Unlimited time off
  • Medical and dental insurance with employer contribution.
  • Life insurance fully funded by the employer.
  • Vision insurance
  • Work-from-home options.
  • A flexible work environment with a strong focus on work-life balance.


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