Senior Project Accounting Specialist

4 weeks ago

San Francisco, California, United States The Boldt Company Full time
Job Description

At The Boldt Company, we're seeking a skilled Senior Project Accounting Specialist to join our team. As a key member of our construction project team, you'll provide project accounting support and complete project administrative tasks in accounts payable, customer billings, accounts receivable, basic general ledger accounting, cost accounting, and payroll processing.

Key Responsibilities:

  • Collaborate with project controls and project management teams to understand job codes, cost codes, and general ledger account codes for posting accounts payable, billings, and payroll transactions.
  • Assist in setting up and closing out jobs in the accounting system and entering relevant information for accounts payable, billing, and payroll duties.
  • Review material invoices to reconcile quantities and amounts with purchase orders and packing slips.
  • Confirm accuracy of sales tax rates, calculations, and amounts on invoices, and process accruals as necessary when errors are identified.
  • Assemble cost transaction documentation for billings, including charges for union labor, nonunion labor, materials, subcontracts, general conditions services, and construction rental equipment.
  • Prepare customer billings with their format, frequency, charges, and rates consistent with requirements identified in the customer contract agreement.
  • Collaborate with project managers on reviewing and submitting customer billings to ensure charges are appropriate, accurate, and billings are submitted in a timely manner.
  • Coordinate with subcontractors on timely submission of payment applications to be included in customer billing and ensuring provided documentation aligns with customer requirements.
  • Support project controls personnel in administering and entering labor billing rates set up by customer or project.
  • After customer approval of billing, post it in the accounting system, and then proactively work with customers on prompt payment based on the contract terms.
  • Assist in collecting and entering payroll timesheets for union construction workers on a daily and weekly basis.
  • Ensure a daily focus on working as a team player, being diligent and meticulous in approach to duties, taking initiative to address problems, and seeing tasks through to completion in a timely manner.
  • May have opportunities to mentor and provide working instruction to junior-level project accounting staff and serve as backup to project accounting leadership.
  • Complete project accounting tasks as necessary to support the project, operating group, and corporate objectives.

Requirements:

  • Associate degree in accounting preferred; a combination of education/training and experience may be considered in lieu of education.
  • Minimum of 5 years of related construction project accounting experience preferred.
  • Basic knowledge of construction project accounting principles and processes for accounts payable, customer billings, and payroll timesheets.
  • Proficient in Microsoft Word, Outlook, and Excel; and skilled in Adobe or Bluebeam PDF software.
  • This role may require a valid Driver's License and clear Motor Vehicle Report.

What We Offer:

  • An Employee Stock Ownership Plan (ESOP) to share in the company's success along with an annual bonus based on overall company performance.
  • Wellness resources, including a health mentor, health assessments, maternity management, wellness challenges, and life care.
  • Equal access to opportunities and resources at all levels of the company.
  • Opportunity to grow and persevere, including educational reimbursement.
  • Diversity, equity, and inclusion training programs.
  • Mentorship program.
  • Community engagement opportunities and Paid Volunteer time off.

The anticipated salary range for this position is $88,300 - $113,033 per year. This range represents what The Boldt Company reasonably expects to pay for this position, but the actual compensation offered will be dependent upon numerous job-related factors, including but not limited to candidate qualifications, skills, experience, education, location, alignment with market data, and internal equity as well as other business and organizational needs. Our expectation is that the incumbent will work at our San Francisco, CA office. If the incumbent works out of a different location, the anticipated salary range is subject to change.

The Boldt Company is an equal opportunity employer.

If you are an individual with a disability and you need an accommodation or other assistance during the application process, please contact our Human Resources department.

The Boldt Company does not accept unsolicited resumes from third-party recruiters.

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