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Executive Secretary for Law Firms

2 weeks ago

Washington, Washington, D.C., United States Palmer Legal Staffing Full time
Job Summary

We are seeking an experienced Executive Secretary to provide high-level secretarial and administrative support in a team of legal professionals.

The ideal candidate will have 3-5 years of experience in executive assistant or legal support roles, with excellent written and verbal communication skills, as well as strong interpersonal and organizational abilities.

About the Role:

  • Provide detailed and high-level secretarial and administrative support to a team of lawyers.
  • Coordinate and maintain effective office procedures and efficient workflow.
  • Work closely with other team members to mentor and share knowledge, best practices, and answer any firm policy and procedural questions.

Duties and Responsibilities:

  • Schedule client meetings, reserve conference rooms, coordinate audio visual equipment, and food needs.
  • Coordinate all aspects of lawyers' travel arrangements (domestic and international) and prepare travel itineraries.
  • Monitor and process travel reimbursements in a timely manner.
  • Maintain Outlook calendar and monitor crucial due dates for lawyers.

Required Skills and Qualifications:

  • High School diploma required, College strongly encouraged.
  • Prior secretarial/administrative work experience essential.
  • Excellent written and verbal communication skills.
  • Excellent interpersonal and organizational skills.