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Office Space and Operations Manager

2 months ago

Houston, Texas, United States Chord Energy Full time
Job Summary

Chord Energy is seeking a highly skilled and experienced professional to fill the role of Real Estate and Facilities Services Manager. This position is responsible for overseeing all aspects of the company's office space, including managing and developing a world-class work environment to enhance the employee experience.

Key Responsibilities
  • Operational Management
    • Develop and implement a comprehensive real estate strategy to align with the company's business objectives.
    • Project manage the build-out of office space to meet the company's needs and project timeline.
    • Collaborate with senior leadership and employees to ensure that real estate assets are deployed in alignment with the company's culture.
    • Oversee multiple functions of building projects, including capital project buildouts, maintenance, site improvements, and infrastructure systems.
    • Manage project schedules, identify risks, and communicate effectively with project stakeholders.
    • Design and implement office layout areas, including offices, workstations, collaboration spaces, and conference rooms.
    • Participate in technical meetings with clients, construction staff, and internal and external technical and functional teams.
    • Participate in budget reviews for each phase of a project, including planning, active work, and completion.
    • Manage and prepare budget reports and variance reports for capital projects.
    • Work with cross-functional departments to ensure legal and safety compliance.
    • Manage facilities and office services teams.
  • Administrative Oversight
    • Supervise day-to-day operations and develop a team to perform efficiently and effectively.
    • Provide process and procedure training, conduct financial/business analysis, and prepare reports.
    • Coordinate, oversee, and/or manage repair and maintenance work assignments performed by technicians, vendors, and contractors.
    • Budgeting, tracking, and reporting financial metrics for real estate, facilities, and office services, controlling costs and landing within budget.
    • Implementing appropriate plans and programs to meet and/or exceed financial objectives within the account.
    • Implementing processes and procedures to manage office needs, including supplies, events, and office moves.
    • Calendar management for the office.
    • Coordination with all relevant vendors necessary for office operation.
    • Oversee contingency planning and business continuity plans.
    • Maintain a comprehensive understanding of daily operations, policies, and procedures, identify operational roadblocks and process gaps, and ensure effective rollout and adherence to workflow changes.
    • Proactively solicit and problem-solve issues faced by department needs.
    • Oversee the administrative team to carry out clerical duties, including answering phone calls, responding to emails, and preparing documents.
    • Coordinate and manage appointments, meetings, and conference room schedules.
    • Work with admin staff to ensure offices and other spaces are reserved for staff and visitors.
    • Communicate with all levels of business functions, including executive leaders, management, peers.
    Requirements
    • Minimum Qualifications
      • Bachelor's degree in a field of business, finance, architecture, or related field.
      • 7 years of proven and documented success in the asset/property management industry with direct practical experience setting up operations, operating, and managing sophisticated facilities.
      • Ability to lead diverse and distant teams through change and organizational transformation.
      • Exceptional communication skills.
      • Strong financial acumen and budget management experience.
      • Computer proficient skills with strong knowledge in spreadsheet preparation and working experience with all Microsoft Office Products, including but not limited to, Project, Excel, Word, Outlook, and with skills to learn proprietary software systems utilized by the company.
      • Experience in all phases of property operations, inclusive of asset and property management functions.
      • Experience with complex, highly technical commercial building system applications, including building system commissioning experience and set-up strategies.
      • Active in community and industry organizations.
      • Knowledge of key liability and legal issues in property management.
      • Proactive; flexible with unexpected and challenging changes; ability to work under pressure and tight deadlines.
      • Previous experience working with highly confidential and sensitive information required.
      • Ability to work in a fast-paced and fluid environment, flexible with the demands of a growing company.
      • Physical Requirements and Working Conditions: Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions, strength to lift and carry files weighing up to 10 pounds; vision to read printed materials and a computer screen, and hearing and speech to communicate in person and over the telephone.
    • Preferred Qualifications
      • Certification in Facilities Management a plus.