Documentation Specialist
1 week ago
This role is responsible for planning, designing, implementing, and supporting our construction documentation process, including product data management, the construction change process, and providing internal support to our manufacturing, purchasing, and sales teams.
Key Responsibilities- Manage, maintain, and distribute documents for the business.
- Review and proofread prepared documentation specifications to ensure they meet specified requirements.
- Monitor and review received documentation for potential compliance issues and quality assurance.
- Interact with clients and vendors to gauge appropriate documentation requests and track the progress of submittals.
- Administer a database of documentation and detailed timelines and logs of documentation requests.
- Plan, direct, and coordinate preparation of project documentation, such as engineering and shop drawings, production specifications and schedules, and contract modifications, to ensure customer contract requirements are met.
- Manage and safeguard sensitive documentation and uphold confidentiality agreements.
- Create reports on documentation progress and completion rates for the company.
- Send documentation requests to necessary parties.
- May utilize document control software and tools.
- Monitor the status of projects to ensure documentation is submitted according to schedule.
- Submit project documentation to management for approval and transmit approved documents to customers.
- Technical documentation experience: 3 years
- Adobe Acrobat, Bluebeam, or similar experience: 3 years
- Construction submittals and documentation experience: 2 years
- Fabrication, manufacturing, or construction industry experience: 3 years
- Some college education preferred
- Ability to work on-site full-time
- Tekla PowerFab or similar experience preferred
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