Executive Support Specialist

5 days ago


Denver, Colorado, United States The Management Association, Inc. Full time
Job Overview

We are seeking a highly organized and detail-oriented Executive Assistant to support our District Managers in ensuring smooth administrative operations.

This role involves direct interaction with clients and residents, handling administrative tasks, and providing organizational support to our team.

The successful candidate will have strong customer service skills, proficiency in Microsoft Office Suite, and excellent communication skills.

Key Responsibilities:

  • Provide administrative support to District Managers, including drafting correspondence, preparing reports, and reviewing documents.
  • Coordinate and organize materials for meetings, reports, and presentations.
  • Maintain office organization, including supplies, inventory, and appointments.
  • Schedule and manage meetings using Outlook and web conferencing tools like Zoom and Teams.
  • Ensure accuracy and professionalism in all written communication, including proofreading and document redlining.
  • Adapt to shifting priorities and deadlines in a fast-paced environment.
  • Assist with answering and directing calls and web inquiries.
  • Occasionally, this role may require evening or weekend hours to assist with a district meeting or community event.

Requirements:

  • Bachelor's degree or equivalent experience preferred.
  • Experience in Special District Management is a plus, but we're open to training the right candidate.
  • Strong customer service skills with prior experience in administrative roles.
  • Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
  • Expert-level Outlook Calendar management to ensure seamless scheduling.
  • Familiarity with office equipment, including printers, scanners, and multi-line phone systems.
  • Exceptional organizational and time management skills with strong attention to detail.
  • Impeccable spelling, grammar, and written communication; a writing sample is encouraged.

Why Work with Us?

We offer a unique opportunity to directly support District Managers and contribute to the success of Colorado's Special Districts while growing your skills in a supportive and dynamic environment.

The salary range for this position is $24.00 to $26.00 per hour based on experience, with work hours from 8:30 AM to 5:00 PM, Monday through Friday.



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