Support Specialist
3 weeks ago
BeloForm Craft is a dynamic company that values teamwork, innovation, and continuous learning. We strive to create a supportive environment where our employees can grow and succeed.
Job Summary:
We are seeking an experienced Support Specialist to join our team at BeloForm Craft. In this role, you will provide administrative support to ensure the efficient operation of our office.
Key Responsibilities:
- Administrative Support:
- Answer phone calls and direct inquiries to clients and team members.
- Manage emails and correspondence, ensuring timely responses and follow-up.
- Prepare and maintain documents, reports, and records both electronically and physically.
- Calendar and Schedule Management:
- Arrange meetings, appointments, and events internally and externally.
- Maintain executives' calendars, avoiding scheduling conflicts and ensuring all participants have necessary information.
- Set reminders for travel arrangements, accommodations, and event logistics.
- Document Preparation:
- Draft, proofread, and format reports, letters, presentations, and other documents as required.
- Handle confidential information with discretion and professionalism.
- Office Organization:
- Maintain office supplies and manage inventory, coordinating ordering when needed.
- Ensure filing systems are organized and up-to-date for easy access and retrieval.
- Customer Service and Communication:
- Greet and assist visitors, directing them to relevant personnel or departments.
- Provide courteous and efficient customer service to clients and stakeholders.
- Additional Support:
- Perform additional administrative duties to support office operations and executive staff.
Requirements:
- Bachelor's degree or equivalent (Associate's degree or secretarial training preferred).
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational skills and attention to detail.
- Ability to multitask, prioritize, and manage time effectively.
- High level of integrity and ability to handle confidential information.
- Positive attitude and professional demeanor.
Compensation: $60,000 - $75,000 per year, depending on experience. Benefits include health, dental, and vision insurance, paid time off, holidays, retirement plan options, professional development opportunities, and wellness programs.
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