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Client Team Practice Assistant
2 months ago
Ogletree Deakins is seeking a highly skilled Client Team Practice Assistant to join our expanding Client Team Counsel program. This is a remote position that requires the successful candidate to reside in a state where we have a physical office.
Key Responsibilities- Document Preparation: Prepare and process correspondence, memoranda, and complex legal documents using word processing and document management software. Independently compose and draft routine cover letters and documents, proofread documents, and check for formatting, spelling, and grammar.
- Calendar Management: Maintain and update calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
- File Maintenance: Maintain paper and electronic files in compliance with internal policies, perform routine filing, and retrieve files as needed.
- Timekeeping and Expense Management: Prepare time entries for assigned attorneys and submit them in a timely manner, prepare expense reimbursement and disbursement requests.
- General Administrative Support: Prepare and process new matter documents, receive and screen phone calls, take messages as required, receive and direct clients and visitors, coordinate travel arrangements, prepare itineraries, and prepare travel expense reports.
- Additional Responsibilities: May be responsible for additional administrative assistance, including assisting with mentoring new staff and piloting new software.
- 4+ years of experience as a practice assistant or legal secretary.
- Experience with California processes and filings required.
- Knowledge of legal terminology, legal documents, and legal processes.
- Accurate typing of at least 70 words per minute.
- Strong computer proficiency in the use of MS Office, document management, time entry, e-filing, and database software.
- Excellent communication skills, written and verbal.
- Understanding of correct grammar, spelling, and punctuation.
- Strong proofreading skills.
- Superior organizational skills, including filing, calendaring, and proofreading.
- Time management skills and ability to work independently as well as with a team.
Ogletree Deakins offers a robust suite of benefits for our staff, including paid time off, paid sick leave, a 401(k) matching program, profit sharing, paid holidays, paid parental leave, affordable health and life insurance, including dental and vision coverage, health savings account/flexible spending accounts, Teladoc, tuition reimbursement, and an employee assistance program.
