Event Coordinator
4 weeks ago
We are seeking a detail-oriented Event Coordinator to oversee and facilitate all aspects of meeting planning.
This role involves managing multiple national meetings, both small and large-scale conferences and events, ensuring seamless execution from site selection to post-event reporting.
The ideal candidate will have a minimum of 3 years of experience in event/meeting coordination and a bachelor's degree.
Responsibilities include:
- Managing multiple national meetings and events simultaneously
- Collaborating with the Supervisor on digital management of contracts, speaker bios, session descriptions, handouts, and RFPs
- Creating and sending event marketing communications via email, web, and print
- Coordinating the creation of event agendas
- Organizing and managing the event registration platform pre/during/post event
- Project managing deliverables with all team members to ensure deadlines are met
- Preparing banquet event order (BEO) information with event venues
- Coordinating travel, lodging, and expenses for participants traveling to meetings
- Creating and managing budgets, and collecting registration, sponsorship income, and exhibit fees
- Coordinating with the marketing team on event materials and signage
- Overseeing meeting preparation, supplies ordering, and packing/shipping of event materials
- Coordinating with events and recognition teams to source and organize event recognition
- Staffing events and managing onsite event registration, including occasional travel to regional and national meetings
- Performing data entry and daily administrative functions
- Creating invoices and receipts as requested, and tracking expenses for event budget reconciliation
- Creating and analyzing online evaluations/surveys and preparing post-event reports
We are an equal opportunity employer and welcome applications from diverse candidates.
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