Executive Support Specialist

18 hours ago


West Allis, Wisconsin, United States Boucher Group Full time

We are seeking an experienced executive assistant to support our senior executives at the corporate office. As an Executive Support Specialist, you will be responsible for handling various administrative, clerical, and business tasks for senior management.

**Responsibilities Include:**

  1. Managing incoming calls to the corporate office and directing them to upper management.
  2. Handling customer concern calls and working with executives to find resolutions.
  3. Maintaining executive-level emails from manufacturers and other business-related correspondence.
  4. Assisting in disseminating information to the broader executive team and delegating tasks to company departments and senior staff.
  5. Creating reports and preparing drafts of correspondence and memoranda as directed.
  6. Collecting documentation for business records, customer inquiries, collection efforts, and legal processes.
  7. Organizing transaction documents, including critical file management.
  8. Coordinating corporate meetings and training sessions by reserving spaces, ordering refreshments, and reviewing/approving payments to vendors.
  9. Managing office supplies for the corporate office.

**Requirements:**

  • At least five years of experience as an executive assistant or similar role.
  • Professional verbal and written communication skills.
  • Experience with Microsoft Office products.
  • Confidentiality, integrity, and professionalism in handling sensitive information.
  • Strong time management and multitasking skills.
  • Ability to work quickly under pressure while maintaining attention to detail.
  • Problem-solving and decision-making skills.

**Benefits Package Includes:**

  • Health, dental, vision, and life insurance.
  • Short- and long-term disability plans.
  • 401(k) Plan.
  • Section 125 Cafeteria Plan.
  • A competitive salary of $60,000 - $80,000 per year.


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